Alternative Housing Checklist for Tenants in Germany
As a tenant in Germany, you may need alternative accommodation at short notice—for example after water damage, mold infestation, or a terminated lease. This checklist explains which records to collect, how to observe deadlines, and which official steps are possible. The goal is to document your expenses, prepare claims against the landlord, and, if necessary, have the required documents ready for court. I describe concrete examples (photos, receipts, correspondence) and name relevant laws and competent courts so you can act quickly. The information does not replace individual legal advice but helps to present your situation in an orderly way and to document evidence securely. Keep digital copies and printed originals separately and note times of phone calls or inspections.
Why records matter
Document damages, consequential costs and alternative housing to enforce reimbursement claims or rent reduction. Under the rules of the German Civil Code (BGB), the landlord has maintenance duties; precise records help prove claims.[1]
Where to start
- Rental agreement (copy, addenda).
- Handover protocol with meter readings and defect notes.
- Photos and videos of the damage, with visible dates.
- Correspondence: emails, messages and landlord responses.
- Receipts and invoices for alternative accommodation, repairs or transport.
Special rules
Socially subsidised housing is subject to additional provisions such as the Housing Promotion Act (WoFG) and rules on the certificate of eligibility for housing.[3]
Detailed documentation increases your chances of success in disputes.
How to organise records
- Within 14 days: create a damage report with date, time and witnesses.
- Receipts and invoices: scan documents and keep originals separately.
- Set a deadline: send a written defect notice with a reasonable deadline by registered mail.
- Legal steps: if no agreement is reached, a suit at the local court may be necessary; observe the Code of Civil Procedure.[2]
Respond to termination or eviction deadlines immediately or you may lose rights.
FAQ
- Which records are important for alternative accommodation?
- Photos, receipts for accommodation costs, correspondence with the landlord, rental agreement and handover protocols are central.
- How long should I keep records?
- Keep documents at least until the matter is finally resolved, often at least three years for accounts and receipts.
- Who do I contact for an eviction suit?
- Eviction suits are heard at the competent local court; higher legal issues can go to the regional court or the Federal Court of Justice.
How-To
- Within 14 days: collect photos and create a protocol.
- Receipts and invoices: create a folder for all payments.
- Set a deadline: request reimbursement or repair in writing and set a deadline.
- Action: if necessary, file a suit at the local court and present your records.[2]
