Coordinate WG termination on time - Tenants in Germany

Many flatshare residents face the challenge of submitting a tenancy termination together and on time. This guide explains in plain language how tenants in Germany calculate notice periods, prepare joint letters and organize legally secure handovers. We show a practical sample termination letter, which official forms may be needed and how to coordinate appointments, key return and cost allocation with flatmates. We also explain when a local court (Amtsgericht) is competent in disputes and which BGB rules must be observed. The aim is to avoid conflicts and protect tenants' rights. We explain exactly how to draft the termination letter to meet requirements, prove deadlines by delivery or registered mail and which documents the local court or landlord may expect. We also give tips on fair deposit division, documenting handover damages and on communication with the landlord.

What applies to a flatshare termination?

The rules of the German Civil Code (BGB) apply to tenancy and notice periods; relevant provisions can be found in §§ 535–580a.^[1] In practice, the local court (Amtsgericht) often decides disputed questions in tenancy terminations, such as validity or eviction claims.^[2] Procedural rules for court actions are set out in the Code of Civil Procedure (ZPO).^[3]

Step-by-step: coordinate termination in the flatshare

1. First check the contractually agreed notice period and calculate the last possible termination date.
2. Discuss with all flatmates and draft a joint termination letter naming all tenants, the address, tenancy details and the termination date.
3. Document delivery: hand over against a receipt or send by registered mail with return receipt.
4. Arrange key handover, prepare a handover protocol and agree on deposit division in writing.
5. If the landlord objects or an eviction threat arises, check court procedures at the local court in time.

Sample termination letter

Here is a simple example tenants can adapt: "To the landlord, Musterstraße 1, 12345 Musterstadt. Subject: Termination of the tenancy for the apartment Musterstraße 1, 2nd floor. Dear Sir or Madam, I/we hereby terminate the tenancy as of DD.MM.YYYY in accordance with the notice period. Please confirm receipt of this letter in writing. Sincerely, signatures of all terminating tenants."

Before sending: check names, tenancy dates and the correct termination date; keep copies and proof of delivery.

Frequently Asked Questions

How do I calculate the notice period in a flatshare?

The notice period depends on your tenancy agreement or, if not specified, on the statutory rules of the BGB; check the date the notice is received.

Do all flatmates need to agree to the termination?

If all flatmates are co-tenants, all terminating parties should sign the letter; for a single departure, check whether only the leaving tenant can validly terminate.

What should I do if there is a dispute with the landlord after termination?

Document all communications, try to resolve matters amicably and, if necessary, prepare evidence for court; the local court (Amtsgericht) is the first instance.

How-To

1. Check deadlines: determine the earliest possible termination date.
2. Agree: arrange date, text and signatures with flatmates.
3. Draft termination: create the letter, have it signed and make copies.
4. Secure delivery: hand over personally with a receipt or send by registered mail with return receipt.
5. Document handover: record damages and complete a handover protocol.

Key Takeaways

• Keep all proofs and delivery receipts until the deposit has been settled.
• Observe deadlines strictly to protect your legal rights.

Help and Support / Resources

• BGB (Civil Code) §§ 535–580a — Gesetze im Internet
• Information on local courts (Amtsgericht)
• Code of Civil Procedure (ZPO) — Gesetze im Internet

1. [1] Civil Code (BGB) §§ 535–580a — Gesetze-im-Internet
2. [2] Information on local courts (Amtsgericht) — Justiz
3. [3] Code of Civil Procedure (ZPO) — Gesetze-im-Internet