Tenants in Germany: Document Accessible Bathroom Retrofit

As a tenant in Germany, you have the right to request an accessible bathroom or to document modifications when necessary. This article explains in plain language how to avoid common documentation mistakes in old buildings: which photos and written proofs are important, how to report defects to the landlord, which deadlines apply, and which official forms or statutes (e.g. BGB)^[1] may become relevant. The goal is to collect procedures and evidence so you have a strong position in negotiations or in court — for example at the local court (Amtsgericht)^[2]. The guidance is practical, easy to understand, and tailored to the situation of tenants in Germany.

What to document

Good documentation helps resolve issues quickly. Collect several types of evidence:

• Detailed photos and videos of defects with date and time stamps.
• A written defect description with date, location and affected areas.
• Invoices, cost estimates and quotes from tradespeople.
• Correspondence with the landlord: emails, letters and handover protocols.
• A chronological defect log (who reported what and when?).

Reporting defects to the landlord

If the rental contract does not exclude it, always report defects in writing and request a reasonable repair deadline. Specify exactly what is missing or not working (e.g. missing grab bar, slippery floor, non-slip shower) and attach photos. Keep copies of all send and receive confirmations. If necessary, mention rent reduction only factually and supported by documentation.

Common mistakes and how to avoid them

• Only one photo: take multiple photos from different angles.
• Only report verbally: always use written notice or email with confirmation of receipt.
• No time stamps: note date and time of each observation and action.
• Hiring tradespeople without estimates: obtain quotes and document costs.

How-To

1. Take multiple photos and a short video of the issue from different angles immediately.
2. Keep a timeline: date, time and brief note for each incident or action.
3. Send a formal defect notice by email and/or registered letter to the landlord and request a repair deadline.
4. Obtain cost estimates and keep invoices; pay only after written clarification if possible.
5. If no solution follows, consider legal action and check the local court jurisdiction and procedural rules (ZPO)^[3].

Frequently Asked Questions

Can I as a tenant carry out the accessible bathroom conversion myself and claim the costs from the landlord?

As a rule, structural changes should only be made with the landlord's consent. In exceptional cases (e.g. when use is endangered), court solutions may be possible; keep comprehensive documentation and cost estimates.

Which evidence is most important for a rent reduction?

Photos, written defect notices to the landlord, invoices and timelines are central. The more detailed and dated the evidence, the stronger your position.

Where do I turn if the landlord does not respond?

Try mediation or conciliation first; if the dispute continues, the local court (Amtsgericht) is competent. Save all evidence for possible proceedings.

Help and Support / Resources

• Civil Code (BGB) — Official text
• Justice portal — information on courts
• Code of Civil Procedure (ZPO) — Official text

1. [1] Bürgerliches Gesetzbuch (BGB) — Gesetze im Internet
2. [2] Justizportal — Informationen zu Gerichten
3. [3] Zivilprozessordnung (ZPO) — Gesetze im Internet