Tenant Appeal Guide for Germany

As a tenant in Germany you may sometimes face a denial—for example for housing benefit, rent subsidy or a formal landlord notice. This text explains clearly and practically how to file a timely and error-free appeal, which documents you need and which deadlines apply. The guide is aimed at tenants without legal expertise and shows simple wording, concrete steps and common pitfalls so you can protect your rights. Where necessary we point to competent courts and legal bases so you know where to turn legally if needed.

When is an appeal useful?

An appeal makes sense for administrative decisions such as the denial of housing benefit or rent subsidy, for incorrect operating cost statements and sometimes also against terminations or eviction notices. First check whether the denial contains formal errors (missing reasoning, file number, wrong recipient) or whether there are factual reasons you can document. In many cases a timely appeal is enough to secure your time and to submit further evidence. ^[1]

Which documents do you need?

• Denial notice or decision with file number
• Income proofs (pay slips, notices)
• Lease agreement and recent rent payments
• Bank statements or proofs of payments
• Written explanations or statements supporting your case

Deadlines and form

Many decisions specify an appeal period (usually one month). If no deadline is given, act without delay. An appeal is usually possible informally but should be submitted in writing and signed. Clearly state: your name, file number, date of the decision, a brief reasoning and your signature. Keep proof of sending (registered mail/return receipt). Court procedures have different deadlines and formal requirements; consult the local court or refer to § 535 ff. BGB and the ZPO if necessary. ^[1][3]

Instructions

1. Check the deadline and note the decision date.
2. Gather all relevant documents (decision, lease, proofs).
3. Draft the appeal: name, file number, date, short reasoning, signature.
4. Send the appeal by registered mail or deliver it in person and get a receipt.
5. Keep copies and sending receipts; document phone calls and appointments.

What to do if the appeal is rejected?

If your appeal is rejected, you will usually receive an appeal decision with reasons. Check whether you can file a lawsuit against that decision; often the local court (Amtsgericht) is competent, and for administrative matters the administrative court may be appropriate. Seek an initial consultation if necessary and observe deadlines for filing a lawsuit. ^[3]

FAQ

How long do I have to file an appeal?

Often the period is one month from notification of the decision; check the decision carefully and act quickly.

Do I need a lawyer to file an appeal?

Not necessarily for a timely appeal; in complex cases or after rejection legal help can be useful.

Where do I send the appeal?

To the authority or office named in the decision; send by registered mail or hand it in personally and get a receipt.

How-To

1. Check the deadline and note the date.
2. Assemble documents.
3. Write and sign the appeal.
4. Send with proof of receipt.

Help and Support

• Housing Benefit Law and application information (WoFG)
• Civil Code (BGB) - tenancy law basics
• Federal Court of Justice - case law and information

1. [1] Bürgerliches Gesetzbuch (BGB) § 535 ff.
2. [2] Wohngeldgesetz (WoFG)
3. [3] Zivilprozessordnung (ZPO)