Tenant Termination in Germany: Templates & Tips

Many students in Germany face the task of properly terminating their tenancy — for internships, moves, or studying at another university. As a tenant you should know notice periods, formal requirements and possible consequences so the termination is legally secure and avoids disputes. This article explains in plain language which steps are necessary, which official rules in the BGB apply and how to draft an effective notice of termination. You will also find practical templates, guidance on deadlines, handling deposits and what to consider when finding a replacement tenant or ending the contract early. At the end we show sample formulations, an example notice for students and tips for proving delivery.

When can a tenant give ordinary notice?

In principle, a tenant can terminate the tenancy properly by observing contractual or statutory notice periods. The relevant rules on the tenancy and termination are found in the German Civil Code (BGB) and are decisive for notice periods and formal requirements^[1]. Check your rental agreement carefully; some periods may differ. Contractual provisions that disadvantage the tenant compared to mandatory rules are ineffective.

Form and content of the notice of termination

The termination must be in writing and signed by hand. An informal letter is sufficient if it contains: tenant and landlord names and addresses, date, clear declaration of termination, notice period and signature. A template is particularly helpful for students to meet formal requirements.

• Include recipient (landlord name and address) in the letterhead.
• Clearly state the termination: "I hereby terminate the tenancy as of ...".
• Do not forget date and signature; a handwritten signature is required.
• If necessary: state reason for early termination or note about replacement tenant (only if relevant).

Deadlines and delivery

Typical ordinary notice periods are three months for residential tenancies unless the contract states otherwise. Check your tenancy agreement carefully; terms can vary. For proper delivery it is important to be able to prove receipt.

• Observe the notice period: terminations must be arranged so the landlord receives them within the deadline.
• Send with proof: registered mail with return receipt or hand delivery against a confirmation of receipt.
• If in doubt: the postmark date can serve as an indication but does not always prove receipt.

Sample letter for students

Example of a simple notice that contains all required information:

Max Mustermann Musterstraße 1 12345 Musterstadt

Vermieter GmbH Vermieterstraße 2 54321 Vermieterort

Date: 01.07.2025

Subject: Termination of tenancy for Musterstraße 1, 12345 Musterstadt

Dear Sir or Madam, I hereby terminate the tenancy at the earliest possible date (or: on DD.MM.YYYY). Please confirm receipt of this termination and the end date of the tenancy in writing.

Sincerely,

Signature

Practical steps before moving out

Before moving out, tenants should record meter readings, take photos of the apartment condition and arrange a handover with a protocol. Returning keys and agreements about the deposit are also important.

• Take photos and keep documentation of the apartment condition.
• Create a handover protocol with time, date and signatures.
• Clarify arrangements for deposit repayment and have bank details ready.

What to do if there are problems or disputes?

If the landlord disputes the termination or there is disagreement about defects, deposit or eviction, tenants can consider legal steps. Rental disputes are usually heard at the local court (Amtsgericht); procedural rules may be governed by the Code of Civil Procedure (ZPO)^[2]. For legal questions, the Federal Court of Justice (BGH) provides precedents and rulings that can serve as guidance^[3].

Frequently Asked Questions

Can a student move out before the notice period ends?

Yes, in principle that is possible, but the tenant remains contractually obliged until the end of the notice period or until a replacement tenant moves in. An agreement with the landlord can make this easier.

Is registered mail required for the termination?

A termination must be in writing; sending it by registered mail with return receipt is recommended but not mandatory. What matters is proof of receipt.

Is there an official template form for terminations?

There is no legally prescribed form. An informal letter with the required information usually suffices.

How-To

1. Check your rental contract for notice periods and special clauses.
2. Write a signed termination letter including date and signature.
3. Send the termination with proof or hand it over in person against confirmation.
4. Document the apartment condition during handover and arrange key return.

Help and Support

• Gesetze im Internet - Official German law portal
• Federal Court of Justice (BGH) - rulings and information
• Justizportal - information on local courts (Amtsgerichte)

1. [1] Gesetze-im-Internet: BGB §§ 535–580a
2. [2] Gesetze-im-Internet: Zivilprozessordnung (ZPO)
3. [3] Bundesgerichtshof (BGH) - information and decisions