Tradesperson Access When Absent: Tenants in Germany
As a tenant in Germany, you may face situations where tradespeople need access to your flat while you are absent. This article clearly explains your rights and duties, how landlords must announce access, and when you may grant a power of attorney. You will learn how to arrange security, privacy and liability, which deadlines apply and which evidence is important if damage or disputes arise. The guidance helps you avoid unclear situations and shows practical steps for communication with the landlord and tradespeople, as well as for documenting work and agreements. You will also read which emergencies justify immediate access and when legal action is appropriate. At the end you will find references to official sources, sample texts and the competent local courts for tenancy disputes.
When may tradespeople enter without your presence?
As a rule, the landlord needs your permission before tradespeople enter the flat. The landlord is obliged to carry out maintenance under the German Civil Code (BGB), and must announce and justify works in advance.[1] Only in emergencies, such as burst pipes or acute fire hazards, is immediate entry justified.
Practical rules for tenants
- The landlord must announce date and purpose in good time and specifically.
- You may refuse access if no valid reason is given or your privacy is at risk.
- Only grant a written authorization with precise terms (date, duration, purpose) and request the names of the tradespeople.
- Document conditions on site with photos and notes to secure evidence later.
Which evidence and deadlines matter?
For disputes, documentation is decisive: appointment notices, photos before and after works, invoices and communication by e‑mail or letter. If works affect habitability, deadlines for repairs and rent reduction may apply; legal foundations are in the BGB.[1]
FAQ
- Can the landlord send a tradesperson into my flat without my permission?
- No, except in emergencies such as water damage or fire. In all other cases the landlord must announce the appointment and reason in good time and obtain your consent.
- How do I draft a sensible authorization for tradespeople?
- Specify date, exact time or time window, purpose of the work, names of the tradespeople and a time limit for the authorization; ask for written confirmation of completion.
- What can I do if tradespeople cause damage?
- Document damage immediately with date and photos, inform the landlord in writing and demand remediation or compensation. Keep invoices and communication; local courts decide tenancy disputes.[2]
How-To
- Request appointment details: Ask for date, time, purpose and names of the tradespeople by e‑mail or letter.
- Grant written authorization: Set clear limits for time and scope, e.g. "Access on 12.09. 9–12 for heating repair".
- Photograph beforehand: Record relevant areas before work begins and keep timestamps.
- Document handover: Note completed tasks, get confirmation if possible and collect invoices.
- Observe deadlines in disputes and consider legal clarification under the ZPO at the competent local court.
