All-in Rent: Shared-Flat Checklist for Tenants in Germany

Many shared-flat tenants pay an all-in rent or flat fee that combines base rent and utilities. For tenants in Germany it is important to review such agreements carefully: which services the flat fee covers, how costs are divided and what rights individual flatmates have in case of defects, heating costs or termination. This checklist helps shared-flat members adjust agreements, check utility statements and know the correct steps in a dispute. You will find practical checkpoints, references to official laws and the forms you may need from the local court or landlord. The language is simple and action-oriented so you as a tenant in Germany can quickly decide what to do.

What is all-in rent?

All-in rent is a flat fee that bundles base rent and certain service costs. Legally, general tenancy rules in the BGB apply; if services are missing or costs unclear, the statutory text helps to classify the situation.^[1]

Checklist for shared-flat members

• Check the agreed all-in fee: which services are included and which are excluded.
• Request a written breakdown of the utility costs and compare them to the Operating Costs Ordinance.^[2]
• Compare consumption or heating statements with the Heating Costs Ordinance, especially for warm rent agreements.^[3]
• Document defects with photos, dates and communication so you have evidence.
• Use the appropriate forms and deadlines: warnings, defect notices or termination letters; for court procedures contact the local court.^[4]
• Agree entry and exit procedures in writing: keys, final accounting and refund of the flat fee.

Rights and duties

Tenants are obliged to pay rent and take care of the property; landlords must maintain the property in contractual condition. In disputes over flat fees, billing or defects, the BGB serves as the legal basis.^[1]

FAQ

What does an all-in rent include?

An all-in rent bundles rent and certain service costs. It is important that the contract lists items clearly: electricity, heating or caretaker costs may be included or excluded.

Can I split flat fees in a shared-flat?

Yes, internal allocation is possible. It is advisable to have a written agreement among flatmates that sets out how the fee is shared and what happens on departure.

What to do about excessive utility charges?

Request the documents, check the billing against applicable regulations and inform the landlord in writing. If no agreement is reached, you can object or consider legal steps.

How-To

1. Read the lease fully and mark the all-in passages.
2. Request all utility billing documents in writing (email or letter) and keep copies.
3. Report defects by written defect notice to the landlord and set a reasonable deadline.
4. Act within deadlines: consider objections, rent reduction or legal steps within statutory times.
5. If unresolved, contact the local court or seek legal assistance.

Help and Support

• BGB statutory text (Bürgerliches Gesetzbuch)
• Operating Costs Ordinance (BetrKV)
• Justice portal: information on courts

1. [1] BGB statutory text (Bürgerliches Gesetzbuch)
2. [2] Operating Costs Ordinance (BetrKV)
3. [3] Heating Costs Ordinance (HeizKV)
4. [4] Justice portal: information on courts