Allow Tradesperson Access for Tenants in Germany
As a tenant in Germany you may need repairs while not being present. This text clearly and practically explains how to allow tradespeople access during absence, what rights tenants have, what obligations landlords and tradespeople carry, and how a written authorization should be designed. You receive concrete action steps, tips for key handover, documentation of work and advice on protecting your privacy. The information is prepared so you can immediately decide whether to allow access, which limits are sensible and which formal notes are important to avoid later disputes.
Rights and Duties of Tenants and Landlords
Generally, a landlord may not enter the apartment arbitrarily without agreement. For necessary repairs, however, they must arrange access; the duties under tenancy law follow the Civil Code (BGB). Landlords and tradespeople must respect privacy; disproportionate searches are prohibited. If unsure, tenants should make clear written agreements and, if needed, set deadlines.[1]
Secure Authorization and Key Handover
A simple written authorization protects you. Specify date, time window, tradesperson name, exact work and the duration of authorization. Decide whether keys may stay with a neighbor, property manager or the tradesperson and how return is handled.
- Written authorization: Include name, address, date and specific tasks and sign personally.
- Access restrictions: Define rooms, time windows and whether photos are allowed.
- Documentation: Request a written work confirmation signed by the tradesperson.
Before the Appointment: Checks and Safety
Check whether the tradesperson will issue an invoice and presents identification. Note name, company and tasks. If possible, leave a key only with trusted persons or accompany the tradesperson by phone. In case of damage, document condition immediately and communicate deadlines for rectification.
Conflicts and Legal Steps
If there is damage, unauthorized key transfer or unauthorized entry, tenants can assert claims. Minor disputes are often resolved directly; if necessary, the local court (Amtsgericht) is competent for tenancy disputes.[2]
Frequently Asked Questions
- Can the landlord send a tradesperson without my consent?
- No, unless there is an imminent danger to the apartment or third parties; otherwise your consent or a clear contractual agreement is required.
- How should an authorization look?
- Short, written and including name, address, date, execution period and task description; sign by hand.
- Who pays if the tradesperson damages something?
- Damages by the tradesperson are usually to be compensated by the perpetrator or the client; clarify liability before work begins.
How-To
- Create a written authorization with name, date, time window and task description.
- Regulate key handover only personally or to a contractually named trusted person.
- Have the tradesperson confirm the work in writing and keep receipts.
- Document defects immediately with photos and deadlines for rectification.
Help and Support / Resources
- Legal source: BGB §535 (Tenancy)
- Information on courts and local courts
- Federal Court of Justice – tenancy decisions
