Choose Allocation Key: Tenant Rights in Germany
What is an allocation key?
The allocation key determines how landlords distribute operating costs to tenants. Not every key is permitted; the underlying types of costs follow the Operating Costs Regulation[2] and where relevant the Heating Costs Regulation[3].
- Incorrect totals or wrongly assigned cost items.
- Unclear or missing receipts in the statement.
- Deadlines for raising objections were missed or not stated.
- The statement does not match the lease or agreed allocation key.
First check the billing documents and the contract clauses.
How and when to object?
As a tenant you have the right to check an operating cost statement and to object to errors. Specify the positions and requested corrections in writing; refer where appropriate to the relevant sections of the Civil Code[1]. Send a written objection within the deadline and request inspection of receipts.
Keep all postal receipts and copies safe.
Separate rules apply for repairs, rent reductions or termination; refer to your rights early to avoid disadvantages.
FAQ
- Can I challenge the allocation key?
- Yes. If the key is unlawful or not contractually agreed, you can object in writing and demand correction.
- What deadlines apply?
- You should usually raise objections immediately after receipt; specific deadlines may be in the lease or set by law.[1]
- What if the landlord does not respond?
- Gather evidence, send a reminder letter and, if necessary, consider legal action at the competent local court.
How-To
- Check the statement: compare items with the lease and the receipts.
- Set a deadline in the letter: request correction within 14 to 30 days.
- Use a template letter: name errors specifically and request receipts.
- Document replies and payments as evidence.
- If necessary, file a lawsuit at the competent local court.[4]
Help and Support
- BGB text on gesetze-im-internet.de
- BetrKV text on gesetze-im-internet.de
- HeizKV text on gesetze-im-internet.de
