Damage Report for Tenants in Germany
As a tenant in a shared flat (WG) in Germany, a damage event can quickly cause stress. This article explains step by step how flatshare residents correctly write a damage report, which information and evidence are important, and how to compare liability or household insurance for protection. You will learn which deadlines apply, how to inform the landlord and which forms or courts may become relevant in disputes. Practical sample formulations and an example of documentation help you avoid unnecessary costs and enforce claims. The text is aimed at non-lawyers and explains terms simply so that you as a tenant can represent your rights in Germany securely and effectively. Read on for concrete steps.
What is a damage report?
A damage report is a written notification to the landlord and, if applicable, to your own insurer, in which you describe property or personal damage, state the date and scope, and announce supporting documents. The landlord has maintenance and repair obligations under tenancy law ([1]).
When should flatshare tenants report damage?
You should report damage as soon as possible, especially if there is danger to health or further deterioration. For water damage, mold, or defective heating: inform and document immediately. Specify a deadline by which you expect a reply.
Important contents of the damage report
- Date and time of the damage and when it was discovered
- Photos, videos and a short description of the damage
- Estimated costs, invoices or cost estimates
- Indication to whom the report was sent (landlord, property manager, insurer)
- Witnesses or flatmates who can confirm the damage
Send the damage report preferably by email with read receipt and additionally by registered mail for major damages. Keep copies of all documents and the original photos. If an insurer is involved, read the policy and report the damage there as well.
Checklist: secure evidence and deadlines
- Take clear photos from multiple angles and secure date stamps from the camera or smartphone
- Record time and sequence of events and who was informed when
- Collect invoices, cost estimates and delivery receipts
- Draft a short, factual damage report and set a deadline for a response
FAQ
- How quickly must I as a flatshare tenant report damage?
- You should report damages immediately, especially if there is danger or imminent consequential damage; setting a deadline can be useful in case of disputes.
- Who pays for damages in a flatshare: tenant or landlord?
- In principle, whoever caused the damage is liable; the landlord is often responsible for maintenance obligations; courts may decide in unclear cases ([3]).
- Do I need liability or household insurance?
- Liability insurance covers damages you cause to third parties; household insurance compensates for your personal belongings. Compare coverage limits and deductibles.
How-To
- Document the damage with photos, date and a short description
- Write a formal damage report to the landlord and send copies to flatmates
- Set a reasonable deadline for a response and check your insurance entitlements
- If no agreement is reached, find out which local court (Amtsgericht) handles tenancy disputes
