Digital Signing Checklist for Tenants in Germany

When moving into a new apartment, tenants in Germany should check how digital signatures are used in the rental process and which proofs are required. This guide explains in plain language which documents to collect, how to verify identity and signatures, and which steps are important for the lease, landlord confirmation and registration. You get practical tips for securely storing electronic lease contracts, documenting defects and preparing for possible disputes before the local court.^[1][2]

What to check before signing digitally?

First verify whether the offered signing process uses a qualified electronic signature (QES) or a simple electronic signature. QES has stronger evidentiary value; for simple signatures ask for additional identity checks. Pay attention to contract details, deadlines for withdrawal or questions and whether attachments (handover protocol, house rules) are complete.

Checklist: Documents and settings

• Check identity proof (ID card or electronic ID).
• Save the lease as a PDF and secure checksums/hashes.
• Create a digital handover protocol and document with photos.
• Request the landlord confirmation required for registration at the registration office.

Rights, deadlines and authorities

As a tenant you have duties and rights under the BGB, especially regarding maintenance and defect remedy (Sections 535–580a BGB).^[1] Respond to deadlines in the contract promptly and document replies by email or registered mail. In disputes the local court (Amtsgericht) is competent; in higher instances a case can go to the regional court or Federal Court of Justice.^[3]

Practical tips when concluding digitally

Use secure devices for signing, check signatory provider certificates and read change logs in the document. Ask the landlord for a statement on archiving digital records in the original format in case evidence is needed later. If attachments are missing, request them in writing and observe deadlines.

FAQ

Which electronic signature is secure enough for a lease?

The qualified electronic signature (QES) offers the highest legal evidentiary value; simple electronic signatures are often sufficient but do not always replace QES.

Do I need a landlord confirmation when moving in?

Yes, the landlord confirmation is required for registration at the residents' registration office; request the document from the landlord or provider.

Where do I turn in case of a dispute with the landlord?

For tenancy disputes the local court (Amtsgericht) is competent in the first instance; check deadlines and documentation before filing a suit.

How-To

1. Secure a copy: request and save the full lease before signing.
2. Document handover: take photos and record a handover protocol.
3. Landlord confirmation: request it and register at the residents' registration office.
4. Check signature: verify if the signature is qualified and secure identity evidence if not.
5. Archive: store all digital documents securely and create checksums or screenshots of confirmation.

Key Takeaways

• Check the type of electronic signature and secure proofs.
• Document the handover thoroughly with protocol and photos.
• Request the landlord confirmation for registration.

Help and Support / Resources

• Bürgerliches Gesetzbuch (BGB) - Gesetze im Internet
• Bundesministerium der Justiz und für Verbraucherschutz (BMJ)
• Bundesgerichtshof (BGH) - Decisions

1. [1] Bürgerliches Gesetzbuch (BGB) - Gesetze im Internet
2. [2] Bundesministerium der Justiz und für Verbraucherschutz (BMJ)
3. [3] Bundesgerichtshof (BGH) - Decisions