Documents & Deadlines for Tenants in Germany

As a tenant in Germany, you need clear information on documents and deadlines, especially for viewings in large cities and equal treatment issues. This guide explains in plain language which documents to prepare, which deadlines apply and which official forms are available for complaints or legal steps. We name the competent courts, relevant sections of the BGB and practical steps so you can meet deadlines and protect your rights. Examples show how to report discrimination, secure evidence and draft a letter to the landlord. If necessary, we also describe the route to file a claim at the local court. The guidance is practical and helps you meet deadlines, complete official forms correctly and contact the right offices if needed.

Which documents do you need?

Prepare these documents for viewings and possible complaints. Keep copies and secure digital photos.

• Identity proof (ID card or passport) as proof of identity.
• Rental contract and utility bills to clarify rights and obligations.
• Proof of income (pay slips) or debt-free confirmation for credit checks.
• Photos, timestamps and logs for defects or improper treatment as evidence.
• Housing entitlement certificate (WBS) if required for certain subsidized flats; apply at your municipality.

Important deadlines

Deadlines are crucial: report defects in writing and track responses. Relevant legal provisions regulate duties and deadlines.^[1][2]

• Defect notification: report damage immediately or within a reasonable time to protect reduction rights.
• Deadline for landlord remediation: set a reasonable additional deadline in writing and document date and content.
• Litigation deadlines: if litigation becomes necessary, observe procedural deadlines at the local court and act promptly.

Official forms and templates

Know these forms; ask your municipality or the local court for current templates:

• Termination letter (template): used when tenant or landlord terminates the lease. Example: state date, address, contract details and termination reason clearly.
• Reminder / defect notice (written): use a short dated letter with a remediation request and a deadline; attach photos.
• Claim form for eviction or payment: if negotiations fail, file a claim at the competent local court; use the courts claim form and attach evidence.

What to do if you suspect discrimination at a viewing?

Note date, time, conversation and statements. Ask witnesses for contact details and save messages. Send a written complaint to the landlord requesting equal treatment. If the landlord does not respond, file a complaint with the competent authority or consult a lawyer; as a last step you can file a claim at the local court.^[3]

FAQ

Can I refuse a viewing because of discrimination?

Yes, you can cancel an appointment; document the reason and inform the landlord in writing if you were discriminated against. If you suspect discrimination, collect evidence and consider filing a complaint.

Which evidence helps in a complaint?

Photos, chat or email records, witness statements and notes on date and time are helpful. Keep a list of all relevant contacts.

Where do I turn if the landlord does not respond?

First send a formal reminder by registered letter; if that fails, you can contact the local court or seek support from your municipal advisory office.

How-To

1. Collect evidence: take photos, save messages and note witnesses.
2. Send a written defect notice: include date, remediation deadline and possible follow-up.
3. Contact advisory services: ask for local support and official templates.
4. File a claim at the local court: submit the claim form with evidence if necessary.

Help and Support

• Gesetze im Internet: BGB (Mietrecht)
• Gesetze im Internet: ZPO (Prozessrecht)
• Bundesgerichtshof: Entscheidungen zum Mietrecht

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a
2. [2] Zivilprozessordnung (ZPO)
3. [3] Zuständige Gerichte: Informationen zu Amtsgericht, Landgericht und Verfahren