Tenant Application: 5 Steps in Germany

Many tenants in German cities encounter sensitive questions on application forms, for example about income, marital status or previous living arrangements. This guide explains in simple steps how to document answers, when to attach evidence and which information is legally relevant. You will learn which details a landlord may request, how to avoid data protection and discrimination issues and which deadlines to observe. Concrete examples show how to store documents securely, choose wording and find contacts for legal help. At the end you will find a practical 5‑step checklist and references to the relevant legal paragraphs (§§ 535–580a BGB) and the competent courts for tenant disputes.^[1]

What to do with sensitive questions on the application form?

Always document responses. Note who asked the question, when you answered and which evidence you provided. Relevant legal rules for tenancy are found in the BGB.^[1] If a landlord asks inadmissible or discriminatory questions, mark them and obtain legal advice. In serious disputes, the local court (Amtsgericht) typically decides tenancy claims.^[2]

5‑step checklist

1. Collect all relevant evidence: tenancy contract, proof of income, references and photos of defects.
2. Check whether the question is legally permissible; inadmissible discrimination questions do not have to be answered.
3. Document date, contact person and method of delivery (email, paper) and make copies.
4. Submit only necessary forms and redact sensitive data that is not required.
5. If the landlord objects, prepare documents for a possible filing at the local court.^[2]

FAQ

Can a landlord ask about salary?

Yes, insofar as income is necessary for creditworthiness checks; very sensitive questions are limited and may fall under discrimination rules.^[1]

Which forms should I use for legal review?

There are sample templates and guidance from the Federal Ministry of Justice for terminations and lawsuits; in disputes, the route is typically via the local court.^[3]

How long should I keep documents?

Keep application materials and correspondence for at least two years, preferably longer, until all claims are resolved.

How-To

1. Start: Create a folder for the rental application and scan all papers.
2. Step: Make a copy of the application form and mark questions to review.
3. Step: Note deadlines for submitting documents and replies from the landlord.
4. Step: Contact a legal advice center or consumer advice if uncertain.
5. Finish: In legal disputes, file documents at the local court.^[2]

Important notes

The relevant legal basis includes §§ 535–580a BGB, which govern landlord and tenant duties and rights.^[1]

Help and Support

• BGB — Legislation on Gesetze im Internet
• Information on courts and procedures
• Federal Ministry of Justice — forms and guidance

1. [1] Bürgerliches Gesetzbuch (BGB) — Gesetze im Internet
2. [2] Zuständige Amtsgerichte und Hinweise — Justizportal
3. [3] Bundesministerium der Justiz — Formulare und Muster