Tenants: Sign Rental Agreements Digitally in Germany

When moving in, a digital signature on the tenancy agreement in Germany is a practical option for tenants. This guide explains which official forms apply, how electronic signatures work and which deadlines you must observe. You will learn step by step how to send documents securely by email or signature service, which proofs are important and how to store copies and payment receipts. We also explain when a handwritten signature may be required and how to assert your rights in disputes before the local court. The goal is to give you as a tenant clear, concrete actions so the move-in goes smoothly and legally secure. We also show which official federal or state forms are relevant and how to download or complete them.

What is a digital signature?

A digital signature confirms that a document comes from you and has not been altered after signing. For tenants this means: the tenancy agreement can be signed electronically and still be legally effective if the signature used meets the requirements and identity is verified.

Legal foundations

Key provisions on tenancy contracts are found in the Civil Code (BGB), in particular the rules on tenant and landlord obligations.^[1] For court procedures the Code of Civil Procedure (ZPO) is relevant, for example regarding service of process or eviction actions.^[2] Tenancy disputes are usually heard first at the local court, where you should be able to present receipts and signed documents as evidence.^[3]

Practical steps before signing digitally

• Have proof of identity ready (document): copy your ID card or passport and verify details.
• Check the contract and attachments as PDF (form): note termination clauses, service charges and special agreements.
• Clarify deposit and rent payments (rent): agree payment method and due dates in the contract.
• Document defects (repair): take photos and create a move-in report.
• Verify contact details (call): ensure landlord and property manager information is correct.

Types of electronic signatures

There are different types of electronic signatures. A simple electronic signature can be, for example, a scanned signature image, while a qualified electronic signature has stricter requirements for identity verification and certification. For tenancy agreements, check whether the landlord requires a qualified signature or whether the parties accept a simple electronic signature.

How to preserve evidence with digital tenancy agreements

Keep signed PDFs, email exchanges, payment receipts and identity proofs. These documents help in court or at the local court if a dispute arises.^[3]

Frequently Asked Questions

Can I sign my tenancy agreement digitally?

Yes, provided landlord and tenant accept electronic signing or a qualified electronic signature is used. Check contractual requirements in advance.

Do I need to print documents after digital signing?

Usually not required, but it is advisable to save an offline PDF copy for evidentiary reasons.

Which deadlines matter at move-in?

Pay attention to deadlines for deposit and first rent payments and to termination periods stated in your tenancy agreement.

How-To

1. Review the entire contract PDF and highlight open questions.
2. Request the landlord's preferred signature method and clarify required forms.
3. Verify your identity securely by ID scan or video identification depending on provider.
4. Sign electronically using the agreed method and save the signed PDF locally.
5. Make deposit and first rent payments traceable (bank transfer with reference) and keep receipts.
6. Forward signed documents to third parties or the local court if necessary and keep delivery confirmations.

Help and Support / Resources

• Gesetze im Internet – Civil Code (BGB)
• Gesetze im Internet – Code of Civil Procedure (ZPO)
• Federal Court of Justice – information

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1. [1] Gesetze im Internet – Bürgerliches Gesetzbuch (BGB)
2. [2] Gesetze im Internet – Zivilprozessordnung (ZPO)
3. [3] Bundesgerichtshof – Informationen zur Rechtsprechung