Tenant Guide: Report WG Changes in Germany
As a tenant in Germany you must report changes in a shared flat clearly and within deadlines. This includes roommate changes, subletting, address or bank detail changes and changes in how the flat is used. This article explains which documents landlords commonly request, which deadlines apply and which official forms or template letters exist. You will receive practical steps, a sample termination note and guidance on handling disputes in court, including the jurisdiction of the local court and relevant laws such as the BGB for rental obligations[1]. The aim is to avoid uncertainty and protect rights so that changes proceed smoothly and legally. It also describes usual proofs, how to hand over documents and when it makes sense to seek legal advice.
Which changes must be reported
Typical cases landlords or property managers expect:
- Roommate changes (move-ins and move-outs)
- Subletting agreements or new subtenants
- Change of bank details for rent payments
- Long-term change in use of the flat (e.g., home office)
Important documents
Landlords usually request the following proofs:
- Written notification or signed sublease agreement
- Copy of ID or registration certificate
- Proof of new bank account for payment changes
Deadlines and process
There is no single statutory deadline for all changes; deadlines usually come from the rental contract or agreements with the landlord. For subletting you should inform early and ideally obtain written consent.
- Inform the landlord as early as possible, at the latest within a few weeks of a planned change
- Send key documents by registered mail or by email with read-receipt
Forms and templates
Useful templates:
- Termination / address change template (sample at the Federal Ministry of Justice)
- Application for housing benefit / rent subsidy (official forms)
Example: a simple template to report a roommate change should include names, the date of change and a signature.
What to do if there is a dispute or the landlord does not respond
Document everything in writing and collect evidence. For legal action the local courts are competent in the first instance; civil procedure rules are set out in the Code of Civil Procedure (ZPO)[2]. Before suing, a warning or deadline is often sensible.
Frequently Asked Questions
- Do I have to report a roommate change?
- Yes, most rental contracts include a notification obligation; inform the landlord in writing and in good time.
- How quickly must I report changes?
- As soon as possible; for subletting prior consent is recommended. Short deadlines in the rental agreement are binding.
- Which forms do I need for housing benefit?
- The housing benefit application is an official form; information and templates are available from the responsible housing authority or ministry[3].
How-To
- First check your rental contract for notification obligations.
- Collect all proofs (registration certificate, ID copy, sublease agreement).
- Create a short template letter with date, names and signature.
- Send the notification by registered mail or by email with read-receipt.
- Confirm receipt by phone or in writing and request an acknowledgment.
- If the landlord refuses, inform the local court or seek legal advice.
Key Takeaways
- Make notifications in writing and with proof of delivery.
- Collect and securely store all relevant documents.
- Observe contractual deadlines and inform early.
