Report Changes as a Tenant in Germany

As a tenant in Germany, you should report changes such as moving, new roommates or changes in income promptly and with the correct documents. This guide explains clearly and practically which steps are typical, which documents are often required (e.g., lease agreement, registration certificate, payslips) and how to meet deadlines to avoid disadvantages. It shows when to check eligibility for housing benefit or a housing entitlement certificate and what role courts such as the local court play in disputes.^[1] The guidance is general; for concrete conflicts swift documentation and, if necessary, the local court as the competent authority can help.^[2]

When should tenants report changes?

Typical cases that require notification include:

• Move-in or move-out of roommates or subtenants.
• Relocation within or outside the apartment.
• Change in income that may affect housing benefit or rent subsidies.
• Changes to bank details for rent payments.

Which documents are common?

Many places require similar proofs. Frequently requested documents are:

• Lease agreement or sublease contract as proof of the tenancy relationship.
• Registration certificate (Anmeldung) after re-registering at the residents' registration office.
• Payslips or notices for applications for housing benefit or rent subsidies.
• Written change notification to the landlord, signed and dated.

How to report changes correctly?

Practical steps for secure notification:

1. Write a short notification with the date, description of the change and attached proofs.
2. Attach copies (not originals) of lease, registration certificate or income proof.
3. Send the notification in a way that provides proof (registered mail or e‑mail with read receipt) and note the sending date.
4. In case of dispute: observe deadlines and, if necessary, prepare a suit at the competent local court; check the rules of the Code of Civil Procedure.^[1]

Application forms & documents

Relevant forms tenants should check:

• Housing benefit application (Wohngeldantrag) – for tenants with low income.
• Housing entitlement certificate (WBS) – required in some states for subsidized housing.
• Sample termination letter (for tenant termination): use official templates when available.

Forms are often local: many municipalities or state ministries provide downloads. Check deadlines and submit complete documents to avoid queries.^[3]

FAQ

When must I notify the landlord of changes?

Changes that affect the tenancy, the use of the apartment or payment arrangements should be reported in writing without delay.

What happens if I miss deadlines?

Missed notifications can lead to recovery claims (e.g., for housing benefit) or disputes with the landlord; in serious cases the local court decides.

Where do I find the correct housing benefit application?

Housing benefit applications are typically provided by the local municipality or the responsible state ministry; check your city or federal state website.

How-To

1. Check exactly which change occurred and which proofs are required.
2. Fill out the required form (e.g., housing benefit application) completely.
3. Gather copies of lease, registration certificate and income proofs.
4. Send the documents with proof of dispatch to landlord or authority; note the date sent.
5. Confirm receipt by phone or e‑mail and obtain an acknowledgment if needed.
6. In case of objection or no response: consider legal steps at the local court and keep all evidence for proceedings.

Key takeaways

• Always notify significant changes in writing and keep proof of dispatch.
• Attach relevant copies and avoid sending originals when possible.
• Act quickly on income changes to prevent repayment claims.

Help and Support

• Housing benefit information – Federal Government
• German Civil Code (BGB) – Gesetze im Internet
• Code of Civil Procedure (ZPO) – Gesetze im Internet

1. [1] Bürgerliches Gesetzbuch (BGB) – Gesetze im Internet
2. [2] Zivilprozessordnung (ZPO) – Gesetze im Internet
3. [3] Wohngeld – Federal Government portal