Tenant Checklist for Application Forms in Germany

Anyone applying for a shared apartment or rental in a big city often faces extensive application forms. As a tenant in Germany you should know which questions are allowed, how to spot discriminatory items and how to document information securely. This guide explains in practical terms what data to collect, how to archive photos, messages and notes, and which official forms and courts are relevant in disputes. Step by step you will learn how to organize evidence, track deadlines and prepare a complaint. The goal is to give tenants clear instructions so you can protect your rights and make exclusion or harassment incidents traceable.

What to include in your documentation

Proper documentation helps if you later need to enforce your rights. Collect clear evidence, date entries and record contacts.

• document: Take dated photos of defects (mold, broken heating) and note the location.
• time: Note dates and times of viewings, conversations and responses.
• call: Record names, phone numbers and email addresses of landlords or agents.
• form: Keep copies of completed application forms, emails and messages securely.
• repair: Document defect reports to the landlord and any responses in writing.
• court: Note which deadlines apply and which court has jurisdiction.

Official forms and templates

Important forms and templates tenants should know:

• Termination letter (template) from the Federal Ministry of Justice: used when you terminate the tenancy or need to clarify notice periods; example: giving timely notice due to a job change.
• Landlord confirmation (Wohnungsgeberbestätigung): official document from the previous landlord needed for registration and proofs; example: have the landlord complete it when you move in.
• Certificate of eligibility for housing (WBS): required for subsidized housing; example: apply at the city office if you meet the conditions for social housing.

For civil law protection against unlawful questions and landlord duties see §§ 535–580a BGB^[1]. Procedural rules for court cases are set out in the ZPO^[2], especially for eviction suits and deadlines.

FAQ

Are certain questions on the application form prohibited?

Yes. Questions about religion, ethnic origin, sexual orientation or health data can be unlawful; document such questions and consider legal steps.

How should I document discrimination?

Record date, time, participants and exact wording; save photos, messages and emails and create a short chronology of events.

Which court should I contact in case of a dispute?

Rental disputes are usually first heard at the local court (Amtsgericht); appeals go to the regional court (Landgericht) and possibly the Federal Court of Justice (BGH)^[3].

How-To

1. evidence: Collect evidence (photos, screenshots, copies) and organize it by date.
2. time: Note all deadlines and set reminders, for objections or claims.
3. form: Fill in relevant forms and send important letters by registered mail if possible.
4. call: Contact the competent authority (e.g. local court or municipal advice service) for information on procedures.
5. court: If necessary, file a claim at the local court or seek legal advice.

Help and Support

• Bürgerliches Gesetzbuch (BGB) – gesetze-im-internet.de
• Zivilprozessordnung (ZPO) – gesetze-im-internet.de
• Bundesgerichtshof (BGH) – bundesgerichtshof.de

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1. [1] Bürgerliches Gesetzbuch (BGB) – gesetze-im-internet.de
2. [2] Zivilprozessordnung (ZPO) – gesetze-im-internet.de
3. [3] Bundesgerichtshof (BGH) – bundesgerichtshof.de