Prepare Final Meter Readings for Tenants in Germany

If you are a tenant in Germany organizing a final meter reading for a long-distance move, you protect yourself from incorrect final bills and unclear additional charges. This guide explains in clear language which steps you should take before moving out: scheduling the reading, documenting meter readings, coordinating with the landlord and a handover protocol. It is aimed at tenants without legal expertise and shows concrete actions, which deadlines to observe and which proofs help to avoid later disputes. Practical examples and references to official legal bases (BGB, ZPO) are included so you can assert your rights in Germany confidently.^[1]

When is a final meter reading necessary?

A final meter reading is useful when the move date does not match the regular billing date or when the incoming tenant or landlord demands a precise separation of consumption. Reasons include termination, early end of the tenancy, tenant change, or a planned meter replacement.

• When moving out of the flat (move-out): ensure meter readings are recorded on the handover day.
• When a tenant changes (move-in): new and former tenants should compare meter readings.
• When there is a technical suspicion (repair): if meter readings appear implausible, report and have them checked.

Which documents and proofs do you need?

Collect all relevant documents before the reading: tenancy agreement, last utility bill, tenant notice of termination and, if applicable, handover protocols. Note the location, date and time of the reading and the names of all persons present.

• Photos (evidence): meter number and visible reading, with date and time visible in the image.
• Written confirmation (form): request a signed reading confirmation from the landlord or property manager.
• Contact details (contact): note the contact person and phone number of the management.

Step-by-step before the reading appointment

Arrange an appointment in good time with the property management or the responsible reading service. Clarify who will be present and agree on a written confirmation of the recorded meter reading. A short checklist often helps so nothing is overlooked during the reading.

FAQ

Who pays for a final meter reading?

The cost depends on the tenancy agreement and the arrangements; often the landlord covers the standard reading, but special requests may incur charges. Check your tenancy agreement and ask the property management.

How do I document meter readings correctly?

Record the meter number, reading, date and time, take photos and have the reading confirmed in writing by the landlord or reading service.

What deadlines apply when objecting to statements?

Check the utility bill immediately; objections often have deadlines, so act quickly and collect evidence.^[2]

How-To

1. Schedule an appointment (notice): contact the landlord or reading service at least 7 days before moving out.
2. Record meter readings (evidence): photograph all relevant meters with date and time.
3. Request a reading confirmation (form): have the reading signed in writing by the landlord or staff member.
4. Secure documents (move-out): keep photos, emails and protocols both digitally and on paper.
5. In case of dispute: contact the local court (court): inform yourself about further steps and deadlines.

Help and Support / Resources

• BGB §§ 535–580a (Tenancy Law) — gesetze-im-internet.de
• Information on Local Courts — justiz.de
• Federal Court of Justice (BGH) — bundesgerichtshof.de

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a — gesetze-im-internet.de
2. [2] Zivilprozessordnung (ZPO) — gesetze-im-internet.de
3. [3] Bundesgerichtshof (BGH) — bundesgerichtshof.de