Meter Readings Checklist for Tenants in Germany

As a tenant in Germany, it is important to securely document meter readings when moving in, moving out or during the handover. Especially on weekends, when landlords may not be reachable, a clear checklist helps avoid disputes about consumption and utility charges. This guide explains step by step which photos, notes and forms you need, how to record date and time and when to consult the local court or case law. I also show which official forms are relevant and how to store evidence securely so you are prepared for later bills or defect claims. Practical examples and a step-by-step checklist help meet deadlines and document formal objections correctly.

Why document meter readings?

Meter readings are often the basis for utility bills and consumption disputes. As a tenant you have an interest in being able to clearly prove readings when moving in and out; the landlord is obliged under the BGB to hand over the rented property and to account for charges.^[1] If there is later an incorrect bill or a claim, your documentation serves as evidence in administrative or civil proceedings.

What you should record

• Photos of the meter reading (photo) including date and time.
• A photo of the meter number and the meter type plate (photo).
• A written log (form) with date, time, location and your initials.
• If possible: name a witness or send a short WhatsApp/Email to yourself (evidence).
• For obvious defects: create a defect report with description, photos and date (repair).

Forms and official templates

There is no specific nationwide mandatory form solely for meter readings, but official templates are useful for termination or defect notices. For example, you can find templates for termination letters and guidance on tenancy law at the Federal Ministry of Justice and Consumer Protection.^[3] A practical example: when moving out, send the landlord a short letter with the meter reading, date and photo attachment and request a written confirmation of receipt.

Secure storage of evidence

Digital copies, clearly dated photos and a simple file with name, address, move-in/move-out date and meter readings help in case of dispute. Store files in multiple locations (e.g., cloud and local copy). If necessary, the documentation can be attached to a rent reduction, a counterclaim or as an annex to a lawsuit in civil court.^[2]

How-To

1. Record time and date (time): take a photo showing date and exact time next to the meter.
2. Photograph the meter number (photo): capture serial number and type clearly.
3. Create and save a log (form): address, name, meter reading, date, time and your signature/initials.
4. Secure communication (call): send the log by email to the landlord and note sending time and recipient.
5. Act on discrepancies (repair): document deviations or defects and inform the landlord in writing.

Frequently Asked Questions

What if the landlord is not reachable on the weekend?

Document the meter reading by photo and email to yourself and the landlord, and send a formal notification when possible. The digital timestamp helps as proof.

Can the landlord dispute my recordings?

Yes, they can contest accuracy; however, photos of the meter number, date/time and a supporting email increase your evidentiary strength.

Where can I turn for larger disputes?

Local courts (Amtsgericht) are competent for payment or eviction disputes; higher courts decide appeals and precedent cases.

Help and Support

• Gesetze im Internet: Bürgerliches Gesetzbuch (BGB)
• Federal Ministry of Justice and Consumer Protection
• Justice Portal: Information on Courts

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1. [1] Bürgerliches Gesetzbuch (BGB) - gesetze-im-internet.de
2. [2] Zivilprozessordnung (ZPO) - gesetze-im-internet.de
3. [3] Federal Ministry of Justice and Consumer Protection - bmjv.de