Document Shared Kitchen: Tenants in Germany
As a tenant in Germany, good documentation in shared kitchens is often crucial when it comes to damage, hygiene or disputes. Note damage, date, time and communicate in writing with the property manager or landlord; keep photos, invoices and messages. Clear evidence helps with rent reductions, claims or legal action before the local court. This guide explains which pieces of evidence are useful, how to use forms and legal guidance and which deadlines apply. At the end you will find practical steps, sample notes about forms and links to official authorities in Germany so you can assert your rights as a tenant calmly and securely.
Why document?
In shared kitchens, wear and tear, unclean conditions or accidents can quickly lead to misunderstandings. Written records, photos with dates and clearly documented communication create transparency. For rent reductions, claims or an eviction lawsuit at the local court, such evidence is often decisive. Pay attention to deadlines and keep originals as well as secure copies.
What to document
- Repairs (repair): Document date, estimates, invoices and work performed.
- Photos (photo) of damage and dirty areas, with date and context.
- Written correspondence (notice) with landlord or property manager, including chats and emails.
- Payments (rent): Keep rent payments, deposit statements and receipts.
- Deadlines (deadline): Record appointments, deadlines and reminders.
How to use evidence
Organized evidence helps with claims or rent reductions under the rules of the BGB, especially regarding landlord and tenant obligations (e.g. §§ 535–580a).[1] Send the landlord a short, factual message with date, description and photo attachments. Request a deadline for rectification, document the deadline and respond only in writing. File attempts at out-of-court resolution and responses in a folder; if necessary, a lawsuit can be filed at the local court.[2]
Important official forms and when they help
Some official documents and guidance are useful:
- Statutes (BGB) on tenancy law: to clarify duties and rights, especially for defects and rent reduction. BGB §535 and consequences.
- Civil Procedure Code (ZPO): information on the course of lawsuits and eviction claims if proceedings become necessary. ZPO overview.
- Federal Court (BGH): collections of decisions and guidance on precedent in tenancy law, useful to assess prospects. BGH information.
Practical example of using forms: If repairs are not made despite a deadline, send the demand by registered mail with return receipt or documented email and attach photos and cost estimates; this forms the basis for later steps such as rent reduction or a lawsuit.
How-To
- Take photos of the damage from several angles and note the date and time.
- Write a short, formal message to the landlord with description and deadline.
- Keep all receipts, invoices and proof of payment securely.
- Record all deadlines and responses in a clear file.
- If no solution is reached, prepare documents for the local court and check formal ZPO requirements.
FAQ
- How detailed should photos and records be?
- Take multiple photos from different angles, note date, time and circumstances; add short descriptions and witness notes.
- Can I reduce rent if the shared kitchen is unusable?
- A rent reduction is possible if usability is significantly impaired; document the extent and duration of the defect and inform the landlord in writing.
- Where do I turn in unresolved disputes?
- If no agreement is reached, the local court is responsible; keep your documents complete and chronologically ordered.
