Dorm Shared Flat: Transparent Rules for Tenants in Germany

Living in a shared flat in a dorm in Germany requires clear rules for transparent administration so that rent issues, repairs and shared costs are handled fairly. This article explains in plain language what tenants' rights are, how to allocate responsibilities, and how to proceed correctly in case of defects, heating or utility charges. You will receive practical checklists for handovers, templates for forms and guidance on when a local court may need to be involved. The goal is to avoid conflicts early, ensure traceability of payments and organize coexistence safely and in line with the law. The tips are tailored to the needs of students and young adults living in dorm shared flats. Read on for concrete steps.

Rights and Duties of Flatshare Tenants

Tenants have basic obligations to pay rent and care for the apartment, while the landlord is responsible for maintenance; the corresponding rules are in the German Civil Code (BGB, §§ 535–580a)^[1]. Agree in writing who is responsible for which tasks and how costs are shared.

Agree on Transparent Administration

Written rules create clarity: set responsibilities, payment deadlines and a procedure for minor repairs. Use a shared household account only with clear access rules and a requirement to keep receipts.

• Record rental and subletting agreements in writing.
• Set clear rules for rent payments, deposit and utility charges.
• Log handovers, meter readings and damages as evidence.

Report Repairs and Defects

Reported defects should always be made in writing, with a deadline for rectification. Documentation increases the chances of success for later claims.

• Report defects in writing and set a reasonable deadline for repair.
• Use template letters for defect notices to the landlord (date, description, photo).
• In disputed cases, proceedings at the local court may be necessary, for example in eviction or rent reduction disputes^[3].

Procedure for Termination, Payouts and Handover

If a tenant receives a notice of termination, first check the form and deadline as well as the underlying reasons. In financial disputes or deposit claims, a complete documentation of handover protocols and payment receipts helps. If legal action is required, the Code of Civil Procedure (ZPO) governs procedures such as eviction suits^[2].

• Create a handover protocol with photos and signatures.
• Request a transparent accounting of the security deposit with receipts.
• Document correspondence and deadlines and seek legal advice if necessary.

FAQ

Can I sublet a dorm room?

Subletting is generally possible but usually requires the landlord's consent and is often restricted by the dorm rules; obtain written permission in advance.

Who pays for minor repairs?

Minor repairs can be covered by tenants if agreed, while major maintenance is the landlord's responsibility under the BGB^[1].

What should I do if I receive a termination or eviction notice?

Check the form and deadlines, document the apartment condition, and contact the local court or legal counsel; procedures follow the ZPO^[2].

How-To

1. Document the handover with photos and a protocol.
2. Report defects in writing to the landlord and set a deadline.
3. Review utility bills and request supporting receipts.
4. Use template letters for defect notices and payment requests.
5. Prepare documents for local court proceedings if required^[3].

Help and Support / Resources

• BGB: German Civil Code (Gesetze im Internet)
• ZPO: Code of Civil Procedure (Gesetze im Internet)
• BMJ - Federal Ministry of Justice and Consumer Protection

1. [1] BGB - Bürgerliches Gesetzbuch (Gesetze im Internet)
2. [2] ZPO - Zivilprozessordnung (Gesetze im Internet)
3. [3] BMJ - Federal Ministry of Justice and Consumer Protection