Interim Meter Reading: Tenant Evidence Germany
As a tenant in Germany, it is important to document meter readings and apartment condition so the information can be verified later. Good evidence preservation protects you in utility bill statements, additional claims or disputes over damage. This guide explains which photos, notes and witnesses are helpful, how to prepare formal reading protocols and which deadlines you should observe. It contains practical examples, template texts for communication with the landlord and references to official regulations under the BGB and to courts. At the end you will find a step-by-step guide, frequently asked questions and official contact points in Germany so you can enforce your tenant rights clearly and securely. Use the checklists and template texts to meet deadlines and substantiate claims.
Why evidence preservation matters
As a tenant you should document meter readings and apartment condition so that the details can be proven later. Legal duties and rights are set out in the BGB.[1] Well documented interim readings prevent additional charges and strengthen your position if disputes go before the local court.[2]
Before the reading: preparation
- Take photos of the meter and the meter reading, including date and time.
- Prepare your own reading protocol and plan for witness signatures.
- Note deadlines and reading appointments and keep receipts.
- Inform the landlord about the reading in good time.
During the reading
- Record photos from multiple angles and a short video of the meter reading.
- Complete the reading protocol: date, time, meter number, measured value.
- Respect privacy: photograph only the meter and relevant areas.
After the reading: protocol, sending and deadlines
Send the reading protocol by registered mail or by email with read receipt to the landlord and keep a copy. Template texts and forms can be helpful for formal letters.[3] Respond to inquiries within the stated deadlines, otherwise it may be difficult to prove your case.
FAQ
- Who pays the costs for an interim meter reading?
- In general, the landlord bears the costs for readings unless the rental agreement provides otherwise.
- What counts as sufficient evidence for a meter reading?
- Clear photos with date and time, signed reading protocols and, if applicable, witnesses are considered good evidence.
- When should I involve the local court?
- If out-of-court agreements fail and substantial claims are at stake, filing a lawsuit at the competent local court can be appropriate.[2]
How-To
- Set the appointment for the interim reading and inform all parties.
- Take photos and video of the meter on site.
- Fill out the reading protocol and make copies.
- Send the protocol by registered mail or email and document delivery.
- If there is a dispute, respond in writing and contact the local court if necessary.[2]
Help and Support
- Gesetze im Internet: BGB collection
- Federal Ministry of Justice: information on the court system
- Federal Court of Justice: case law on tenancy law
