Interim Meter Readings for Tenants in Germany

As a tenant in Germany, you should prepare interim meter readings carefully to protect your rights during utility billing or move-outs. This guide explains practically how to record meter readings with date, time and location as evidence, which photos are useful and how to store documents in an orderly way. It shows which deadlines matter, how to inform your landlord and which official forms or courts may become relevant. The instructions are written in plain language so you can present evidence even for small discrepancies later. Read on for checklists, photo templates and pointers to authorities and forms.

What belongs to an evidence-safe interim meter reading?

As a tenant you should record the meter reading, date and time, location and photographic documentation. The legal basis is found in the BGB^[1] and for heating costs in the Heating Costs Ordinance^[2]. In disputes the local court (Amtsgericht) decides^[3].

• Read the meter clearly and note the numbers.
• Take photos of the meter showing the dial, date and time.
• Record notes about location, access and any reading issues.
• Store digital copies and paper receipts in an organized folder (date, sender, recipient).

When should you read and report?

Interim readings are useful before rent contract changes, at move-ins/outs or when the utility bill seems unclear. Inform the landlord in writing or by e-mail, keep proof of sending and take timestamped photos if necessary.

Frequently Asked Questions

Who bears the risk for incorrectly read meters?

Generally the landlord remains responsible for billing, but with incorrect entries the burden of proof can vary and accurate documentation helps.

Can I use photos as evidence in court?

Yes, photos with date and context are admissible as evidence, but they should remain unaltered and be fully documented.

Must I immediately grant the landlord access for readings?

Landlords must not unduly restrict the tenant's rights; reasonable appointments and prior notice are required. In disputes the local court can help.

How-To

1. Prepare: Have a flashlight, pen and smartphone ready.
2. Read the meter: Photograph the numbers clearly and also write them down by hand.
3. Photograph context: Capture the surrounding area and the meter ID with date and time.
4. Report in writing: Send the reading, photos and a short note to the landlord by e-mail or registered mail.
5. Keep records: Create a dated folder and back up your files.
6. In disputes: Submit your evidence and consider the local court for resolution.

Key Points

• Secure photos with visible date and time.
• Keep written communication and delivery confirmations.
• Contact the local court if disagreements persist.

Help and Support

• BGB §535–536: Landlord and tenant duties
• Heating Costs Ordinance: rules for consumption recording
• Justice Portal: information about local courts

1. [1] Gesetze im Internet: BGB §535–536
2. [2] Gesetze im Internet: Heating Costs Ordinance (HeizKV)
3. [3] Justice Portal: information about local courts