Inventory Checklist for Tenants in Germany - Quick Guide

As a tenant in Germany, a clear inventory list at move-in and move-out is important to avoid disputes. This guide helps you create a professional checklist and a detailed handover report over a single weekend. You will learn which photos are necessary, how to document damage, which receipts and meter readings matter, and how to reconcile the list with your landlord. The steps are practical and explained in plain language so that even non-experts can quickly prepare reliable documentation. This protects your deposit and provides solid evidence for tenancy law questions. I also explain which official forms and proofs are useful, when a handover report should be signed and how to observe deadlines and formal steps under the BGB ^[1]. You will also find advice on contacting local tenant counseling or the district court (Amtsgericht) ^[2] if no agreement can be reached.

What belongs in the inventory list?

• Photos of all rooms and visible damages as evidence.
• Record meter readings (electricity, gas, water) with date.
• Document furniture and fixtures with condition descriptions.
• Collect deposit, payment and invoice records (deposit, rent).
• Note defects and required repairs precisely.

How to document correctly

When documenting, note date, time and meter readings and attach all photos with short descriptions. Use concrete details instead of vague terms, record serial numbers for appliances and keep invoices or delivery notes. Use a handover report and, if possible, have both parties sign it; record witnesses if necessary. For heating or service charges, observe the Heating Costs Ordinance and billing deadlines ^[3].

FAQ

What is an inventory list?

An inventory list is a written record of furnishings, condition and existing damages to document move-in and move-out status.

Do I need a signed handover report?

A signed report is not strictly required but increases evidentiary value against the other party.

What deadlines apply for defects and rent reduction?

Deadlines for reporting defects and rules on rent reduction derive from the BGB; report defects promptly and in writing.

How-To

1. Take photos: Photograph each room from several angles and capture damages close-up and wide-angle.
2. Record meter readings: Note all meter readings with the date and take a photo as proof.
3. Fill out the handover report: List items, condition and signatures.
4. Collect receipts: Scan or photograph invoices, receipts and payment proofs.
5. Document key handover: Record date, time and signatures and note the number of keys handed over.
6. In case of dispute: Gather all evidence and contact tenant counseling or the district court.

Help and Support / Resources

• [1] German Civil Code (BGB) §§ 535–580a — Gesetze im Internet
• [2] Federal Court of Justice (BGH) — Decisions and Info
• [3] Federal Ministry of Justice and Consumer Protection (BMJ)

1. [1] German Civil Code (BGB) §§ 535–580a — Gesetze im Internet
2. [2] Information on courts and procedures — Justiz
3. [3] Heating Costs Ordinance (HeizKV) — Gesetze im Internet