Inventory List on Weekends: Tenant Rights Germany

Many tenants wonder whether an inventory list can be agreed on at the weekend and what rights apply during move-in or move-out. This article explains in practical terms how tenants in Germany can use photos, documents and written checklists to record the condition of the apartment. We describe which points are useful in a handover or inventory list, how to coordinate appointments with your landlord, which deadlines apply to defects and which forms are helpful. The guidance is written plainly so that tenants without legal training know when objections, rent reductions or a visit to the local court may be appropriate.

What applies when agreeing the inventory list?

An inventory list (handover protocol) documents condition and inventory details and helps tenants avoid later disputes. Legal foundations for the tenancy agreement, landlord and tenant obligations and rent reduction are set out in the BGB.^[1]

Key points when agreeing

• Arrange an appointment with the landlord and confirm the time in writing.
• Take photos and detailed descriptions as evidence.
• Record the condition of each room and movable items.
• Clarify key handover, access rights and privacy rules.
• Report discovered defects immediately and within deadlines.
• If no agreement: the local court may be competent; proceedings follow the ZPO.^[2]

Checklist: Inventory list on weekends

1. Schedule a firm time; propose clear weekend hours if needed.
2. Proceed room by room and photograph damaged areas.
3. Note technical defects (heating, water, electricity) and record date and time.
4. Send the protocol to the landlord by email after the appointment and request confirmation.
5. On move-out: document key handover and obtain a receipt.
6. If deadlines for repairs or defects are stated, record them in writing.

Forms and templates: For termination letters and formal notices to the landlord there are official templates and guidance that can help tenants with wording; check official materials from the Federal Ministry of Justice.^[3]

Frequently Asked Questions

Can the landlord require an inventory list on the weekend?

Yes, appointments can generally be agreed at the weekend if both parties consent and there are no contractual restrictions.

What can I do if the landlord requests changes to the list?

Note objections in writing, take photos and request reconfirmation by email or a signed protocol.

When is going to the local court sensible?

If no agreement is reached after documentation and negotiation, a claim at the local court can be considered; proceedings follow the ZPO.^[2]

How-To

1. Preparation: download a simple inventory list or create a document with a room breakdown.
2. Arrange an appointment: propose two time slots, including a weekend option.
3. On-site documentation: photograph, describe, note the date and have both parties sign.
4. Follow-up: send the protocol by email and request confirmation of receipt.
5. In dispute: collect evidence and consider legal steps; relevant statutory provisions are in the BGB.

Help & Support / Resources

• BGB: tenancy law §§ 535–580a
• ZPO: civil procedure rules
• Federal Ministry of Justice: forms and guidance

1. [1] Bürgerliches Gesetzbuch (BGB) – §§ 535–580a
2. [2] Zivilprozessordnung (ZPO)
3. [3] Federal Ministry of Justice and Consumer Protection – forms and templates
4. [4] Federal Court of Justice (BGH) – rulings on tenancy law