Meter Readings for Remote Moves: Tenants Germany

When doing a remote move, tenants in Germany should carefully document meter readings because these figures often determine utility charges and final invoices. Collect photos with dates, note readings for electricity, gas and water meters, and send the records to the landlord by registered mail or email with read receipt. Keep copies of meter photos, handover protocols and notifications to providers to resolve later disputes. This page explains step by step which evidence is valid, which deadlines to observe and which official forms or courts in Germany are responsible.

Documenting meter readings correctly

How to document meter readings securely and clearly:

• Take photos (photo) with date and meter number and store them safely.
• Record meter readings in writing and send them to landlord and providers.
• Notify providers (electricity, gas, water) and request confirmation of receipt.
• Create a handover protocol even if the handover is not in person.

Which deadlines and laws apply?

Important legal rules on tenancy are found in the German Civil Code (BGB) §§ 535–580a.^[1] Complementary regulations for heating and service charges include the Heating Costs Ordinance.^[2] Pay attention to reading dates and notification deadlines to providers and landlords when moving in or out.

Official forms and templates

Useful forms and templates tenants can use:

• Termination letter template (Muster) from the Federal Ministry of Justice as a model for formal letters to landlords.^[3]
• Written meter reading notification to provider: short report with meter number, reading, date and attached photo.
• Handover protocol: date, time, meter readings, apartment condition, signatures or photo of signed pages.

If a dispute arises: rights and routes

In disagreements, written evidence and meeting deadlines are decisive. Tenancy disputes are usually heard at the local court (Amtsgericht); appeals go to the district court (Landgericht) and the Federal Court of Justice (Bundesgerichtshof).^[4] Documentation and timely communication strengthen your position in court.

FAQ

Who pays if meter readings are missing?

If evidence is missing, the landlord may use estimates; with good documentation, tenants can often contest unjustified claims.

How do I submit meter readings securely during a remote move?

Photo documentation with date, written notification by registered mail or email with read receipt and a copy to the provider are recommended.

What is the deadline for service charge statements?

The landlord usually has twelve months after the end of the year to provide the statement, except in special circumstances.

How-To

1. Take photos of all relevant meters with date and meter number.
2. Write the readings into a short protocol and save as PDF.
3. Send the protocol to landlord and providers and obtain confirmation of receipt.
4. Keep copies of all messages, photos and confirmations for at least two years.

Help and Support

• Laws: BGB §§ 535–580a — gesetze-im-internet.de
• Heating Costs Ordinance — gesetze-im-internet.de
• Federal Court of Justice — bundesgerichtshof.de

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a — gesetze-im-internet.de
2. [2] Heizkostenverordnung — gesetze-im-internet.de
3. [3] Termination letter template of the Federal Ministry of Justice — bmj.de
4. [4] Federal Court of Justice — bundesgerichtshof.de