Tenant Guide: Seals at Move-Out in Germany

As a tenant in Germany, it is important to inspect and document window and door seals properly when moving out. Minor damage to seals can lead to claims or delay the return of your security deposit. This guide is aimed especially at shared flats (WGs) and all tenants who need to collect evidence, take photos and draft formal defect notices correctly. You will learn five practical steps: how to identify damage, which photos suffice, how to write a written defect notice, which deadlines to set and how to file move-out protocols and supporting documents properly. At the end you will find a short FAQ, a step-by-step guide and official contact points for legal questions.

What to check?

When moving out, check whether seals are brittle, torn or no longer elastic. Also watch for drafts, condensation, mold formation or water stains at window and door junctions. Documentation is crucial: record date, place and circumstances and note responsibilities.

• Take photos and videos (photo, video) as evidence and timestamp them.
• Send a written defect notice (notice, form) to the landlord and document receipt.
• Set deadlines (deadline, days) – typically 14 to 30 days for rectification.
• Create a move-out protocol (move-out, return keys) and have it signed by all parties.
• Check the deposit and settlements (rent, deposit) before handing over keys.

Forms and deadlines

Use clear wording, include a date and a deadline for rectification in your defect notice. You can find templates for termination letters or formal letters on official sites; keep proof of sending and receipts.^[2]

FAQ

Who pays for seals at move-out?

It depends on cause and wear; for normal wear and tear the landlord usually covers maintenance.^[1]

How do I document damage correctly?

Take dated photos, store files securely and send a written defect notice by registered mail or email with delivery receipt.

Can shared flats file evidence separately?

Yes, each tenant should keep their own photos and a jointly signed copy of the move-out protocol.

How-To

1. Take photos and videos (photo, video) and save the date.
2. Draft a written defect notice (notice, form) and send it to the landlord.^[2]
3. Specify a deadline (deadline) and expect rectification.
4. Fill out the move-out protocol when handing over keys (move-out, return keys).
5. If disputed, consider filing at the competent local court (court).^[3]

Help and Support

• Contact Federal Ministry of Justice — BMJ
• Statutory text BGB — gesetze-im-internet.de
• Federal Court of Justice (BGH) — Decisions

1. [1] Civil Code §§ 535–536 — gesetze-im-internet.de
2. [2] Sample termination and formal letters — bmj.de
3. [3] Competent local court information — justiz.de