Tenants: Documents & Deadlines for Move-in in Germany
When moving into a new apartment in Germany, tenants should keep their documents and deadlines in mind. This guide clearly explains which documents are required when signing a fixed-term rental agreement, which deadlines apply for handover, deposit and registration, and how you as a tenant can negotiate securely and fairly. You will learn which forms authorities and landlords typically require, how to record defects and which proofs help in case of a dispute. Concrete action steps, deadlines and examples show how to check termination or extension conditions and which rights arise from the BGB[1]. The goal is for you to enter the lease prepared and to prevent later conflicts. Read on for checklists, sample letters and tips for calculating deadlines.
Important documents when moving in
Before signing, you should have or request these documents:
- Identity card or passport for identification
- Lease agreement (fixed-term lease: check start, duration and termination options)
- Proof of deposit (bank receipt or rental deposit account)
- Landlord confirmation for registration at the residents' registration office (Wohnungsgeberbestätigung)[3]
Deadlines and dates
Typical deadlines tenants must observe:
- Handover protocol: arrange an appointment at key handover and record defects in writing
- Deposit payment: usually due before or at move-in
- Registration at the residents' registration office: often within 1–2 weeks after moving in
Forms and templates
Important official forms or templates often needed:
- Landlord confirmation (Wohnungsgeberbestätigung): confirmation by the landlord for registration at the registration office (to be filled out by the landlord)
- Termination letter (template): clearly state date, address, contract details and signature
- Handover protocol: date, meter readings, existing defects, photos as proof
If something goes wrong: rights, court and procedure
In case of performance problems (e.g. heating failure): tenants can report defects, set deadlines for remedy and, if no reaction, reduce rent or claim damages. For termination disputes or eviction suits, local courts (Amtsgerichte) are responsible; procedural rules of the ZPO apply for legal proceedings[2]. In certain cases, BGH decisions provide important guidance[4].
Checklist: Before signing
- Check start of term, duration and service charge arrangements
- Insist on a written handover protocol with date and meter readings
- Clarify type and due date of the deposit
FAQ
- Which deadlines apply for registration after moving in?
- In many municipalities, registration at the residents' registration office must be done within 1–2 weeks; check with the competent registration office.
- What is a landlord confirmation and who issues it?
- The landlord confirmation verifies the move-in to the registration office. It is usually completed by the landlord or provider of accommodation.
- Can I pay a deposit in installments?
- Installment agreements are possible but should be agreed in writing; by law, the deposit is limited to three months' rent (§ 551 BGB).[1]
How-To
- Check deadlines: read contract start, term and termination deadlines carefully.
- Collect forms: landlord confirmation, ID, proof of deposit.
- Document handover: create a handover protocol with photos and meter readings.
- In case of dispute: contact the local court or relevant authority and prepare evidence.
Key Takeaways
- Documentation protects you: handover protocols and receipts are essential.
- Observe deadlines: registration and deposit due dates matter.
- Use forms: request the landlord confirmation and a termination template in time.
Help and Support / Resources
- Bürgerliches Gesetzbuch (BGB) – Gesetze im Internet
- Zivilprozessordnung (ZPO) – Gesetze im Internet
- Bundesgerichtshof (BGH) – Official case law
