Move-out Receipts: Tenant Rights in Germany
As a tenant in Germany, correct receipts and a complete handover protocol are crucial when move-out renovation involves costs or disputes with the landlord. This guide explains clearly which documents you should collect, how to record damage and repairs, and which deadlines and legal bases (for example §§ 535–538 BGB) are important.[1] You will read practical steps for photos, invoices, witnesses and forms as well as notes on when a lawyer or the local court may be involved. Stay factual, keep appointments and keep all receipts — this protects your deposit claims and your rights as a tenant in Germany. Proper documentation often helps you avoid unnecessary payments.
What belongs in the protocol?
The handover protocol should record clearly and completely the condition of the apartment at move-out. Note both defects and the pre-existing condition of floors, walls, doors, windows and technical facilities.
- Invoices and receipts (payment receipts) – keep records of tradesmens work, materials and cleaning.
- Photos and videos (evidence) – document date, time and perspectives, preferably with witnesses.
- Signed handover protocol (form) – note date, meter readings, key handover and signatures.
- Witnesses and contacts (contact) – record names and phone numbers of present persons.
Which deadlines and legal bases?
In disputes over move-out renovation, tenancy law in the BGB applies and proceedings follow the Code of Civil Procedure. The local court (Amtsgericht) is usually responsible in the first instance; higher instances are the regional court and possibly the Federal Court of Justice.[2] Pay attention to deadlines, for example for defect notifications or filing appeals.
Forms and templates
For formal steps there are official notices and local claim forms. Examples include templates for termination letters or guidance on filing a claim at the competent local court; check the justice portal of your federal state or the local court for details.[3] A practical approach: make a list of all receipts, number photos and attach invoices as annexes to the protocol.
Frequently Asked Questions
- What counts as sufficient proof for tradesmen costs?
- An invoice with date, description of services, amount and issuer is sufficient; additionally a proof of payment and photos of the work are helpful.
- Do I have to hand over the apartment "renovated"?
- Whether renovations are necessary depends on the lease and case law; agreed cosmetic repairs in the contract are decisive.
- What if the landlord withholds the deposit?
- Request a written settlement with receipts; if unresolved you can turn to the local court or seek legal advice.
How-To
- Take detailed photos and videos (evidence) of all rooms immediately when moving out.
- Collect invoices, receipts and proofs of payment (payment) and organize them chronologically.
- Prepare a signed handover protocol (form) with meter readings and copies for all parties.
- In case of dispute: file documents with the local court or use a conciliation body or legal advice (court).
Key Takeaways
- Keep all receipts until the matter is finally resolved.
- Photo documentation with dates is often decisive.
- Respond promptly to landlord letters to avoid missing deadlines.
