Move-Out Renovation Checklist for Tenants in Germany

As a tenant in Germany, you should plan move-out renovations in time, know your obligations and collect evidence. This checklist explains in plain language which cosmetic repairs are common, which deadlines apply, and how to create a handover protocol. We cite relevant sections of the BGB, explain authorities such as the local court (Amtsgericht) for rental disputes, and show which official forms you can use so that moving out proceeds as smoothly as possible. The guidance is practical: from photo documentation to deposit settlement and sample letters for termination and defect notifications. This helps you keep your rights and obligations in view and reduces the risk of follow-up claims by the landlord.

What to check first

Before the move-out renovation, check your lease for clauses on cosmetic repairs and note deadlines for handover and key return. Clarify whether renovations are contractually mandatory or only recommended. The BGB governs rental rights and duties, including maintenance and return obligations^[1]. If unsure, the local court (Amtsgericht) may be responsible for rental disputes^[2].

Concrete checklist items

• Check deadlines: determine termination notice and handover date.
• Cosmetic repairs: clarify painting and small repairs.
• Deposit: document cleaning or repair costs to limit claims.
• Documentation: keep photos, invoices and quotes for any work.
• Move-out & handover: plan key return and prepare a handover protocol.

Forms and templates

Useful documents include a termination letter (template), handover protocol and, if needed, a notice to remedy defects. Official sample letters are available from the Federal Ministry of Justice; they help set deadlines correctly and standardize communication^[3].

Handover protocol: what to include

• Date, time and place of handover.
• List of rooms with condition descriptions and photos.
• Meter readings (electricity, gas, water) and number of keys.
• Signatures of tenant and landlord or their representatives.

When the landlord claims defects

Respond in writing to claims, request details and deadlines, and present your own evidence. If necessary, set a deadline for remedying defects and document repair quotes. For legal issues, a hearing at the local court may be required^[2].

FAQ

Who pays for necessary repairs at move-out?

Generally, the landlord remains responsible for maintenance; tenants may bear costs for agreed cosmetic repairs if the lease validly stipulates them.

Do I need a handover protocol?

Yes. A handover protocol with photos protects both parties and is important for deposit settlements.

Where can I turn in case of dispute?

The local court (Amtsgericht) has jurisdiction over rental disputes; BGH decisions may serve as precedent in legal questions^[2].

How-To

1. Take photos: document rooms, corners and meter readings.
2. Use a termination template: send termination on time.
3. Complete minor repairs or collect quotes.
4. Prepare the handover protocol and fill it out together at the appointment.
5. Check the deposit settlement and, if necessary, file an objection with supporting evidence.

Key Takeaways

• Plan deadlines early to avoid stress and unexpected claims.
• Documentation is your best protection in later disputes.

Help and Support / Resources

• BGB statute text (Bürgerliches Gesetzbuch)
• Federal Court of Justice (BGH) – decisions
• Federal Ministry of Justice – samples & forms

1. [1] Gesetze im Internet - BGB §§535–580a
2. [2] Bundesgerichtshof - Decisions and Competences
3. [3] Federal Ministry of Justice - Samples and Forms