Secure Broom-Clean Handover for Tenants in Germany

As a tenant in Germany, a broom-clean handover is often a prerequisite for getting your deposit back and avoiding later disputes. This guide explains in clear language how to prepare a legally safe handover: which photos and meter readings you should take, which forms and protocols are common, and how to document damage. I provide practical checklists, a step-by-step guide for the handover protocol and notes on deadlines and court jurisdiction in Germany^[1]. You will find examples of standard forms and advice on when to involve a lawyer or the local court^[2]. The goal is that you, as a tenant, go into key handover confidently and well documented. Use the checklist for added security.

Preparation: What tenants should do beforehand

Before the appointment you should systematically collect evidence, clean and prepare forms. Photographs, readings and a signed protocol are the most important elements to avoid later disputes.

• Take photos (photo) of every room and store them in order
• Note meter readings (record) and have them confirmed
• Document damages (evidence) with detailed shots
• Prepare the handover protocol (form) and note your own points
• Plan key return (return keys) and confirm the appointment
• Arrange final cleaning or provide proof of it

The handover protocol: duty, content and behavior

A handover protocol should contain at least details of the parties, date, meter readings, condition of the rooms and a list of keys. Have the protocol signed by both parties and request a copy.

• Enter date, address and names of tenant and landlord
• Record meter readings (record) and meter numbers
• Reference photos (photo) as attachments and number them
• Describe damages briefly with location and photo reference

After the handover: deposit, deadlines and possible objections

Return of the deposit may take several weeks depending on the agreement; keep deadlines and receipts ready. If the landlord asserts claims for alleged damage, respond in writing, submit photos and demand a detailed cost breakdown.

• Challenge claims in writing and present evidence
• Follow up within usual deadlines (typically weeks to months)
• If disputed: check the jurisdiction of the local court (court)^[2]

FAQ

What does "broom-clean" exactly mean?

"Broom-clean" generally means the apartment is free of coarse dirt; exact agreements are in the lease or in the written handover protocol.

Is a photo sufficient as proof?

A photo helps, but it is usually more convincing in combination with a signed protocol, witnesses or repair invoices.

Can the landlord withhold the deposit immediately?

No, withholding the entire deposit immediately without an accounting is often not legally justified; request a breakdown.

Who resolves disputes?

Rental disputes are typically heard in the local court; in higher instances the case may go to the regional court or BGH^[3].

How-To

1. Prepare: take photos (photo) of every room and damages
2. Protocol: complete a handover protocol and add your own points
3. Appointment: arrange the key handover and confirm the time
4. Finish: have the protocol signed, request a copy and secure receipts
5. If disputed: collect evidence and consider legal steps

Help and Support

• Local courts and jurisdiction
• Legal texts (BGB)
• Federal Court of Justice: decisions

1. [1] BGB Full Text — gesetze-im-internet.de
2. [2] Information on courts — justiz.de
3. [3] BGH Decisions — bundesgerichtshof.de
4. [4] Forms and information — bmjv.de