Student Dorm Rules 2025: Tenants in Germany

Many tenants in German student dorms are unsure how to properly document incidents, defects or warnings. This guide explains in plain language which pieces of evidence you should collect, which deadlines apply and which official forms exist so you can protect your rights as a tenant in Germany. We name relevant laws, the role of the local court in rental disputes and show practical steps for creating reports or evidence files for later negotiations or court proceedings.

What to do when documenting?

Start systematically: note date, time, participants and a short description of each incident. Refer to tenancy law rules in the BGB (§§ 535–580a). ^[1] If a dispute arises, the local court (Amtsgericht) usually decides; check jurisdiction details. ^[2] For formal letters there are templates at the Federal Ministry of Justice. ^[3]

• Take photos and videos of defects immediately and date them
• Send a written defect notice to the dorm operator or landlord and document receipt
• Note deadlines: when reported, when responses were given, and contractual time limits
• Collect repair orders and contractor invoices
• Record witnesses, roommates or janitor names and contact details

How do I write a formal report?

Use a short, factual letter: date, exact description, desired deadline for remedy and note that you have collected evidence. Send the letter traceably (registered mail or email with read receipt) and keep copies.

FAQ

1. Do I have to report damages in the dorm in writing?

Yes. Written reports create evidentiary value and show you gave the landlord the opportunity to remedy the issue.

2. Which deadlines are important?

Record the report dates and any set deadlines; special deadlines apply for rent reduction and termination under the BGB.

3. Where do I submit documents if a dispute arises?

In litigation, evidence is submitted to the competent local court as part of the filing.

How-To

1. Collect all evidence: photos, videos, witnesses and invoices.
2. Draft a formal defect notice and send it traceably to the landlord or dorm operator.
3. Set clear deadlines for remedy and note responses or lack of action.
4. Engage reliable contractors for urgent repairs and collect invoices.
5. If necessary, prepare a lawsuit and file documents at the local court.

Key Takeaways

• Documentation often provides decisive evidence in rental disputes.
• Forms and written notices should be sent with proof of delivery.
• Observing deadlines improves chances in court.

Help and Support / Resources

• Bürgerliches Gesetzbuch (BGB) §§535–580a — Gesetze im Internet
• Bundesgerichtshof (BGH) — Case law and decisions
• Federal Ministry of Justice — Forms and guidance

1. [1] Bürgerliches Gesetzbuch (BGB) §§535–580a — Gesetze im Internet
2. [2] Bundesgerichtshof (BGH) — Case law and decisions
3. [3] Federal Ministry of Justice — Forms and guidance