Tenant Checklist: Long-term Serviced Apartment in Germany

Before signing a long-term serviced apartment contract, tenants in Germany should carefully check which services, additional charges and notice periods apply. Many agreements combine hotel-like services with tenancy obligations, so it is important to clarify: who pays for repairs, how are operating costs billed and which notice limits apply under the BGB? This guide helps tenants understand typical clauses, find official forms and apply a practical checklist. I explain how to document defects, assert rights against the landlord and observe deadlines for terminations or rent reductions. The goal is that you as a tenant make an informed decision and conclude long-term commitments in Germany securely.

What to check before signing

Before concluding the contract, tenants in Germany should systematically check the following points. Legal basis includes, among others, the BGB^[1].

• Check contract duration and notice periods: clarify start, minimum term and deadlines.
• Rent, utilities and deposit: what is included, how is billing handled and when is the deposit due?
• Fix services in writing: cleaning, internet, laundry and whether substitute services are provided.
• Repairs & maintenance: clarify responsibilities, response times and cost rules.
• Document defects: photos, date, conversation record and written defect notice to the landlord.
• Access, data protection and keys: check rules on entry rights and storage of personal data.
• Jurisdiction and mediation: name the competent local court for rental disputes and check mediation options.

Important forms and practical examples

For terminations and formal declarations, tenants should use established templates such as a model termination letter^[2]. Example: If the contract has a six-month minimum term and a three-month notice period, the written termination must arrive no later than three months before your desired move-out date. For defects, first send a written defect notice with a deadline for repair and continue to document every reaction.

FAQ

Can I reduce the rent if the apartment has defects?

Yes, under certain conditions tenants can reduce the rent. It is important to document defects, notify the landlord in writing and set a reasonable deadline for remedy. If in doubt, a local court can decide.

How do I properly terminate a long-term serviced apartment?

First check the minimum term and notice periods in the contract. Use a written termination letter (model available)^[2], send it by registered mail or deliver it with proof of receipt and keep records.

Where do I turn in case of legal disputes?

Rental disputes are usually handled by the local district court; higher instances are the regional court and the Federal Court of Justice. Seek legal advice if you cannot reach an agreement with the landlord.

How-To

1. Read the contract fully: check duration, notice periods and scope of services.
2. Document the condition: take photos, time-stamp and create a handover protocol.
3. Report defects: send a written defect notice with a deadline for remedy.
4. Check operating costs: request and review statements and receipts.
5. Prepare termination: use a template, observe deadlines and secure proof.
6. Organize the handover: prepare a protocol and document key transfer.

Help and Support / Resources

• BGB §§ 535–580a (gesetze-im-internet.de)
• Termination letter templates (BMJ)
• Federal Court of Justice – decisions (bundesgerichtshof.de)

1. [1] BGB §§ 535–580a (gesetze-im-internet.de)
2. [2] Termination letter templates (BMJ)
3. [3] Local court responsibilities (bundesjustizamt.de)