Tenant Checklist: Meter Readings in Germany

As a tenant in Germany, when moving long-distance into a shared flat you should schedule an interim meter reading early. This short checklist helps you record meter readings correctly, coordinate appointments with the landlord or property manager, and secure photographic evidence. This reduces disputes over operating costs^[3] or later charges. Especially in shared flats, responsibilities for meters and keys are often split; clarify in advance who reads the meters and who signs the handover protocols. The following steps explain deadlines, required forms and practical tips so you can protect your rights and achieve a smooth handover. We list official forms, competent local courts and how to collect evidence lawfully. Read the steps step by step and use the checklist as a PDF or note.

Preparation

• Arrange an appointment with the landlord or property manager within 14 days.
• Photograph meter readings and add the date.
• Prepare a handover protocol and inform participants.

Forms & Deadlines

General tenancy rules are set out in the German Civil Code (BGB) regarding tenant and landlord obligations.^[1]

• Termination letter (BMJ template) — use when ending the contract; include date and address.
• Your own handover protocol to document meter readings, damages and condition.

On Moving Day

1. Read the meters and photograph the dials and displays.
2. Record meter numbers, readings and the time; both parties sign the protocol.
3. Document and confirm the key handover.

Common Misconceptions

• "The landlord can read meters at any time without notice" — incorrect; notice is required.
• "I must immediately pay unclear subsequent charges" — first check the billing statement.

FAQ

Who pays electricity between moving out and moving in?

Costs are allocated based on documented meter readings; clarify the transition period in writing.

What if the landlord does not sign?

Photos, time stamps and witnesses help; court proceedings at the local court may be necessary.^[2]

How-To

1. Schedule an appointment and list participants.
2. Photograph and record meter readings.
3. Have the handover protocol signed.
4. Exchange contact details for follow-up questions.
5. Document key handover and keep confirmation.

Help and Support / Resources

• Federal Ministry of Justice (BMJ) - Forms & Guidance
• Laws online – BGB & regulations
• Federal Court of Justice (BGH) – Case law

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1. [1] German Civil Code (BGB) §§535–580a (gesetze-im-internet.de)
2. [2] Code of Civil Procedure (ZPO) – Proceedings at local courts (gesetze-im-internet.de)
3. [3] Operating Costs Regulation (BetrKV) – Billing obligations (gesetze-im-internet.de)