Tenant Guide: Documenting a Dorm WG in Germany
Tenants in Germany often face specific questions in dorm WG situations: who is responsible, which house rules apply and how to act when damage, noise or privacy violations occur? This text explains step by step how to document incidents in a dorm WG, secure evidence and prepare formal actions. The goal is to give you as a tenant clear steps so you can present evidence to landlords, property managers or authorities and meet deadlines. The recommendations are practical, clearly explained and name the competent courts and laws.
What to document immediately
In case of problems in the WG: document quickly, precisely and factually. Note date, time and involved persons and collect all relevant evidence. Order entries chronologically so a traceable sequence exists later.
- Record the date and time of each incident.
- Take photos and videos of damage, dampness or hazards.
- Save screenshots of messages, emails or chat histories.
- Collect receipts for repair costs, replacement purchases or advanced payments.
How to respond in writing
Inform the property manager or landlord in writing and request remediation or a statement. Use email and additionally a registered letter if deadlines matter. Phrases should be factual, dated and include concrete demands.
- Describe the facts briefly, list evidence and set a deadline for remediation.
- Attach copies of photos, messages and receipts, not originals.
- Set a clear deadline (e.g., 14 days) for a response or remedy.
If the landlord does not respond or threatens termination
If there is no response or a termination is threatened, check your rights under tenancy law, such as the landlord's maintenance obligations and consequences for contractual violations. In many cases the local court (Amtsgericht) is responsible for tenancy disputes; the BGB provisions are relevant.
Examples of official forms and templates
Use official templates for terminations or deadline letters where possible. A standardized letter states date, names, address, exact demand and deadline. If an eviction claim is imminent or you consider filing suit, procedural rules are in the Code of Civil Procedure.
- "Termination letter template": use standardized wording and document service.
- Evidence packet: compile photos, witnesses, invoices and message transcripts into one file.
- If necessary, prepare for court proceedings; local Amtsgerichte are typically responsible.
FAQ
- What rights do I have as a tenant regarding noise or damage in the WG?
- You are entitled to remediation of disturbances and, if usability is impaired, to a rent reduction. Record incidents and inform the landlord in writing.
- Do I have to send evidence to the property manager immediately?
- First secure evidence for yourself. Then send copies to the property manager and request a response with a deadline.
- Who decides in eviction disputes?
- The competent local court (Amtsgericht) usually rules on eviction claims and tenancy disputes.
How-To
- Step 1: Immediately note date and time and name involved persons.
- Step 2: Take photos, videos and screenshots and save with filenames and dates.
- Step 3: Send a written demand to landlord/property manager and set a deadline.
- Step 4: If no response, prepare documents for the local court or get legal advice.
Key Takeaways
- Documentation is your main protection with landlords and in court.
- Written demands with a clear deadline often resolve issues.
