Tenants: Organising a Dorm WG in Germany

As a tenant in Germany, living in a shared dorm (WG) can offer many benefits but also raise questions about administration, rights and duties. This article explains in plain language how to agree WG rules, report defects, split shared costs and draft formal letters correctly. We show which deadlines apply, how to enforce rights such as rent reduction or entry rules, and which courts are responsible. Examples and practical steps help resolve conflicts constructively without legal expertise. At the end you will find template forms and official links to BGB sections as well as tips on preventing eviction or disputing repair-related costs. Contact points and deadlines are listed concretely so tenants can act quickly.

Rights and Duties in the WG

In a WG in a dorm, both the rules of the joint lease and special house rules apply. Basic duties of the landlord and tenants' rights are regulated in the German Civil Code (BGB).^[1] In disputes over termination, eviction or major repairs, the local Amtsgericht is the first point of contact; appeals may reach the Federal Court of Justice (BGH).^[2]

Lease and WG Rules

Discuss and document binding WG rules in writing: use of common rooms, cleaning, cost sharing and visitor rules. A written annex to the lease helps avoid later conflicts.

• Deadlines (deadline) for reporting defects should be set and observed.
• Rent (rent) and utilities should be listed transparently and signed.
• Form (form): record any additional agreements in writing.

Reporting Defects and Repairs

Defects should be reported in writing immediately. Describe the issue, take photos and set a reasonable repair deadline. If necessary, document communication attempts by email or registered mail.

• Evidence (evidence): collect photos, dates and times of the report.
• Repair (repair): report urgent defects such as heating failures immediately.
• Deadlines (deadline): set a clear deadline for repair.

Forms and Templates

Important forms and template texts tenants use in Germany include termination letters (federal ministry samples) and formal defect reports. A correctly drafted termination letter should include name, address, rented object, notice reason (if required) and signature.^[3]

Steps for Payment Problems or Termination

If you have arrears, talk to the landlord immediately and seek an installment agreement. If you receive a termination, check the deadline and justification and your rights to object. For eviction suits, act quickly.

• Contact (help): contact the relevant local court for deadlines and procedures.
• Court (court): check the reasoning and seek legal advice.

FAQ

How do I report a defect correctly?

In writing with date, photo and deadline. Document all steps and keep copies.

When can I reduce the rent?

For significant impairments after reporting the defect; amount and start depend on the case.

Which court do I contact for an eviction suit?

The competent local court (Amtsgericht) in the first instance; higher instances include the regional court and the Federal Court of Justice.

How-To

1. Describe the problem in writing and collect evidence (photos, dates).
2. Set a reasonable deadline for repair (deadline).
3. Contact the landlord and propose solutions (help).
4. If there is no response, secure evidence and consider legal steps (court).

Privacy and Access

Landlords may not enter the flat without permission. Viewings must be announced in good time and state the purpose. Emergencies are excepted from prior notice.

Help and Support / Resources

• German Civil Code (BGB)
• Federal Court of Justice (BGH)
• Federal Ministry of Justice - Forms and Guidance

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1. [1] German Civil Code (BGB)
2. [2] Federal Court of Justice (BGH)
3. [3] Federal Ministry of Justice - Templates and Forms