Avoid Tenant Errors in Allocation Process in Germany
Why allocation process errors affect tenants
Errors often arise from missing documentation, late submissions or incomplete evidence. Statutory duties and rights are based on the Bürgerliches Gesetzbuch (BGB) as the foundation for private tenancy law[1]. The Wohnraumförderungsgesetz (WoFG) is relevant for access to subsidised housing and regulates eligibility for the Wohnberechtigungsschein[2].
Common mistakes and how to avoid them
- Missing deadlines: Submit applications and evidence on time; application windows are often short.
- Incomplete forms: Use official forms and check every field before submission.
- Missing receipts: Scan all proofs (income, disability ID, proof of no rent arrears).
- No copies kept: Create digital copies and organise a filing system.
- Undocumented contacts: Note calls, emails and contacts with dates.
Important forms and examples
Wohnberechtigungsschein (WBS): Usually applied for at the responsible housing office or municipality. Example: If household size and income meet the funding criteria, complete the WBS application, attach pay slips for the last three months and submit the documents to the housing office.[2]
Notice of termination templates: When ending a tenancy yourself, tenants should use a standard termination letter and send it by registered mail with return receipt to prove deadlines. For legal disputes, the local court (Amtsgericht) is responsible; appeals may be heard by the regional court and the Federal Court of Justice.[3].
Practical checklist before submission
- Completeness: Check all attachments against a checklist.
- Deadlines: Note deadlines and set reminders.
- Form copies: Keep copies of all submitted forms.
- Report defects: Document access restrictions or barriers.
What to do in case of problems or rejection
On rejection, review the reasoning and request written clarification. Within set deadlines you can lodge an objection or consider legal action. Collect all evidence, notes and copies of submissions as proof for a possible procedure at the competent local court or for consultation with a local legal advice centre.
FAQ
- What is a Wohnberechtigungsschein (WBS) and when is it needed?
- The WBS is proof of eligibility for subsidised housing; it is required when municipal or social housing offers are only allocated with a WBS.
- Which deadlines must I observe when applying?
- Pay attention to application deadlines in the notice and to deadlines for submitting documents; these vary by provider.
- Who do I contact in case of a dispute over allocation?
- The municipal allocation office is the first contact; legal disputes are heard by the local court, appeals may go to the regional court and the Federal Court of Justice.
How-To
- Obtain forms: Find out eligibility and download official forms from the municipality or get them from the housing office.
- Collect evidence: Gather all proofs (income, household size, disability documents) and make copies.
- Fill in forms: Complete forms fully, sign and respect submission deadlines.
- Submit documents: Send documents by traceable mail or hand them in personally with proof of receipt.
- Document contacts: Record all contacts with officials and respond to requests within deadlines.
Help and Support / Resources
- [1] Bürgerliches Gesetzbuch (BGB) – gesetze-im-internet.de
- [2] Wohnraumförderungsgesetz (WoFG) – gesetze-im-internet.de
- [3] Bundesgerichtshof (BGH) – bundesgerichtshof.de
