Checklist for Tenants: WBS Allocation Process in Germany

As a tenant in Germany it is important to understand the transparent allocation process for social housing and the Wohnberechtigungsschein (WBS). This checklist explains in plain language which documents landlords or housing providers expect, which deadlines apply and which forms you need to submit. You will learn how to check your entitlement, which rights arise from the Civil Code (BGB)^[1] and when an application under the Housing Promotion Act (WoFG) is relevant^[2]. The guidance also helps you prepare for contacts with authorities and, in case of dispute, before the local court^[3]. At the end you will find practical steps for the application, templates for letters and notes on which official agencies and forms to use.

What is the transparent allocation process?

The transparent allocation process describes how subsidised apartments are allocated in a traceable and fair way. Municipalities and housing providers may use criteria, point systems or waiting lists; the WBS is often a central selection criterion. The aim is to avoid arbitrariness and to bind allocation to comprehensible, legally reviewed criteria.

Key steps for tenants

• Check WBS eligibility (form): Determine whether your household meets the income limits and which municipal form is required.
• Gather documents (evidence): Prepare income statements, ID, proof of no rent arrears and any required need documentation.
• Observe deadlines (deadline): Note application deadlines, deadlines for submitting documents and objection periods carefully.
• Report defects (repair): Document apartment condition and request necessary repairs in writing from the landlord.
• Check costs (rent): Watch for potential fees or advance payments related to subsidised housing.

Forms and examples

Important forms are usually municipal application forms. Example: "WBS application" (municipal form) — when: for initial application for subsidised housing; how: complete the form, attach income proofs and submit it in person or by post to the responsible housing office. Practical example: Ms. A attaches a copy of the WBS application, payslips for the last three months and a copy of her ID to prove eligibility.

FAQ

Who is entitled to a social apartment?

Households that meet the respective income limits and criteria of the municipal allocation offices are entitled; the WBS is the central proof of eligibility.

How do I apply for the WBS?

You apply for the WBS at the responsible municipal office (e.g. housing office or citizens' office). Submit the municipal form together with income proofs and ID copy.

What can I do if the allocation process seems incorrect?

Document the procedures, request a written justification and consider the legal route before the local court; check your rights under the BGB and contact the responsible authority or advice services.

How-To

1. Check requirements: Read municipal rules and verify WBS income limits.
2. Collect documents: Gather payslips, ID, proof of no rent arrears and other evidence.
3. Submit the application: Fill out the form, attach copies and hand it in on time to the responsible office.
4. Follow up: If there are delays, contact the office by phone or email and ask for confirmation of receipt.
5. In case of dispute: File a written objection and consider legal steps.

Key takeaways

• Watch deadlines: Do not miss application or submission deadlines.
• Complete forms: Incomplete applications cause delays.
• Keep records: Copies are essential for inquiries and disputes.

Help and Support / Resources

• Bürgerliches Gesetzbuch (BGB) on gesetze-im-internet.de
• Wohnraumförderungsgesetz (WoFG) on gesetze-im-internet.de
• Federal Court of Justice (BGH)

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1. [1] Civil Code (BGB) - Gesetze im Internet
2. [2] Housing Promotion Act (WoFG) - Gesetze im Internet
3. [3] Federal Court of Justice (BGH)