Document Meter Readings for Tenants in Germany

For a remote move, documenting meter readings is especially important for tenants. Many tenants in Germany do not know how to correctly record electricity, gas and water meter readings or which deadlines must be observed with the landlord. This guide explains step by step how to properly record meter readings, take proof photos, use forms and coordinate handover times — even if you are not on site. I describe practical checks before and after moving out, name relevant legal references from tenancy law and show how to avoid disputes or resolve them with the local court. Store documents securely so you are protected for service charge settlements or deposit issues.

Why meter readings matter

Meter readings are central evidence for service charge statements, deposit settlement and liability issues. As a tenant you have rights under tenancy law; documentation protects against additional claims and incorrect bills.^[1]

Checklist: meter readings for a remote move

• Note the date and time of the reading.
• Take photos of the meter including display and serial number.
• Complete a handover form or protocol and send it to the landlord.
• Archive reading receipts digitally and on paper.
• Inform the utility provider and transmit meter readings online or in writing.
• If there are discrepancies, have the meter checked and report defects.

Forms & templates

Official templates such as termination letters or information on legal aid can be useful for disputes. For general tenancy law foundations see the BGB.^[1] If necessary, a lawsuit under the Code of Civil Procedure may be required.^[2]

Practical example

You are doing a remote move: ask a trusted person to read the meters on site, take photos, note date and time and send a signed handover protocol by email or registered mail to the landlord. If the landlord later claims different meter readings, your evidence serves as a basis before the local court.^[3]

FAQ

Who is responsible for meter readings at move-out?

Typically the tenant must hand over meter readings at move-out; therefore document early and send receipts to the landlord.

Can I contest meter readings afterwards?

Yes, with careful documentation and, if necessary, support from the local court or an expert report, incorrect bills can be contested.^[2]

What deadlines apply for objections to the service charge statement?

Check the statement carefully and raise objections promptly; if unsure, do not miss deadlines and respond in time.

How-To

1. Photograph date and meter reading and name the photo file.
2. Fill out the handover protocol, have it signed and send it.
3. Save copies of communication with the landlord and utility providers.
4. If a dispute arises, prepare a copy for the competent local court.

Help and Support / Resources

• Civil Code (BGB) – Gesetze im Internet
• Federal Ministry of Justice (BMJ)
• Federal Court of Justice (BGH)

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1. [1] German Civil Code (BGB) §§535–580a — gesetze-im-internet.de
2. [2] Code of Civil Procedure (ZPO) — gesetze-im-internet.de
3. [3] Federal Court of Justice (BGH) — bundesgerichtshof.de