Interim Meter-Read Checklist for Tenants in Germany

An interim meter read of electricity, water and heating meters protects tenants in Germany from later disputes during move-in and move-out. If you document meter readings with evidence, you can avoid unjustified additional charges, allocate service charges correctly and resolve complaints faster. This guide explains which details are important, how to record photos and timestamps correctly and which deadlines and forms may be relevant in doubt. The checklist is intended for everyday cases: when moving, tenant changes or when there are uncertainties in the utility bill. I use plain language, cite official legal references and show a template for communicating with the landlord. At the end you will find a step-by-step guide, frequently asked questions and links to official bodies such as the Federal Ministry of Justice.

Why an interim meter read matters

An interim meter read prevents readings from being later estimated or costs being assigned to you that you did not cause. Documentation reduces the risk of additional charges and is often decisive if there is a dispute before the local court.^[3] Always state the date, time and meter number and send a copy to the landlord.

What to document when reading

• Date and time of the reading clearly noted
• Meter number and reading value recorded in writing
• Photos of the meter with visible date (file name or visible timestamp) taken
• Send a written notice to the landlord (email or registered mail)
• Keep copies of all receipts and the message

Practical checklist: how to record with evidence

1. Record date and time immediately when reading
2. Photograph the meter from two angles: one overview and one close-up of the reading
3. Note the meter number, meter type and visible reading value
4. Send the reading by email with photo attachments and request confirmation of receipt
5. Store email, photos and notes in a secure location (e.g., cloud or folder)
6. If disputed: review evidence and consider legal action at the local court

Forms, templates and legal notes

There is no nationwide mandatory form for interim meter reads, but template letters and forms facilitate communication. Use a termination or handover protocol template only where appropriate; a general sample termination letter is described by the Federal Ministry of Justice.^[2] The principles of tenancy law are governed by the German Civil Code (BGB), in particular the provisions on landlord and tenant duties.^[1]

FAQ

When should I perform an interim meter read?

Perform an interim meter read when handing over the apartment, changing tenants, suspecting an incorrect bill or shortly before the end of a billing period.

How do I document the meter reading correctly?

Record date, time, meter number and reading value, take photos and send the documentation in writing to the landlord.

What if the landlord disputes the reading?

Keep all evidence, request a written statement and consider whether taking the case to the local court is necessary.

How-To

1. Choose a time and note date/time
2. Take photos and check the meter number
3. Record the reading value in writing
4. Send the notice to the landlord and request confirmation
5. Keep copies and assemble evidence if needed

Key takeaways

• Documentation is central to avoiding later billing disputes.
• Written communication with confirmation increases evidentiary value.

Help and Support

• Federal Ministry of Justice (templates and legal information)
• German Civil Code (BGB) online
• Federal Court of Justice (BGH) - rulings and principles

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a
2. [2] Federal Ministry of Justice – sample termination letter and templates
3. [3] Justice Portal – jurisdiction of local courts for tenancy disputes