Interim Meter Reading for Tenants in Germany
When moving long-distance, tenants in Germany should plan carefully how to perform interim meter readings and document any damage. Thorough evidence preservation protects you from later disputes over service charges, heating costs or the security deposit. Schedule appointments with the landlord or property manager, record meter readings in writing and photographically, and store receipts securely. This article explains practical steps, which official templates may be relevant, what deadlines to note, and how to collect evidence properly so your rights under tenancy law in Germany can be enforced more easily.
What to prepare
Before an interim reading, collect the following documents and evidence:
- Documents: tenancy agreement, last service charge statement, handover record.
- Documentation: photos of meter readings, photos of damage, date/time stamps.
- Deadlines: agreed reading appointment, deadlines for objections to statements.
- Forms: termination letter templates or handover record templates for your files.
Practical notes for the reading
Agree a clear appointment with the landlord or property manager and record the time and names of attendees. Read all meters and photograph the displays from several angles. Also note meter numbers and location. If possible, have the reading confirmed in writing by the property manager or create a short handover record. If the landlord is not reachable, send your reading by registered mail or email with read receipt and keep proof of sending.[4]
FAQ
- Who is responsible if there is a dispute about meter readings?
- For tenancy disputes, the local court (Amtsgericht) is generally competent; higher instances include the regional court (Landgericht) and the Federal Court of Justice (BGH).[3]
- Which legal bases apply to tenants?
- The main provisions are in the German Civil Code (BGB) on tenant and landlord duties and in regulations such as the Heating Costs Ordinance.
- Are there official templates or forms for termination or handover?
- The Federal Ministry of Justice and other authorities offer sample texts and guidance; use official templates as orientation.
How-To
- Arrange an appointment: contact the landlord or property manager and confirm date and time in writing.
- Photograph meter readings: take clear photos with date/time and note meter numbers.
- Create a record: fill out a short handover record and have it signed by the landlord or send it by registered mail.
- Secure delivery: send copies by email with read receipt or by registered mail and keep proofs.
- Report damage: document defects and request repairs in writing if necessary.
Help and Support / Resources
- Courts (Amtsgericht, Landgericht & BGH) – competencies and information
- Gesetze im Internet – BGB, ZPO, BetrKV, HeizKV
- Federal Ministry of Justice – templates and information
