Interim Meter Readings for Tenants in Germany

As a tenant in Germany, when moving long-distance you often face the question of how interim meter readings for water, electricity and gas should be properly organized. These readings protect your rights in the utility billing and prevent subsequent claims. In this text you will learn in a practical way which steps are necessary, which deadlines must be observed, which official regulations and forms are relevant, and how to document meter readings, photos and receipts so that they hold up in court. We also explain when the local court may be responsible and how to draft formal letters. The aim is to provide tenants with clear actions and templates so the long-distance move runs smoothly and bills remain fair.

What is an interim meter reading?

An interim meter reading is the determination of meter readings for electricity, gas and water on a specific date, usually between two rental periods. For tenants this is important so that consumption and costs are allocated correctly to the relevant usage period. A correct interim reading prevents that later bills contain unfairly high additional charges.

Legal basis

Landlord duties regarding tenancy are regulated in the Civil Code, in particular the provisions on the provision of use and the billing of operating costs ^[1]. Specific rules for heating cost billing can be found in the Heating Costs Ordinance ^[2]. In disputes over bills or eviction claims, the rules of the Code of Civil Procedure apply; often the local court is competent ^[3].

Preparing an interim meter reading

Practical steps: contact landlord and supplier, arrange an appointment, photograph meter readings, note meter numbers and collect receipts. Record date, time and all names in writing so the reading can be verified later.

• Arrange an appointment with landlord and supplier
• Document meter readings, meter numbers and take photos
• Fill in a reading protocol or form and have it signed
• Observe billing deadlines and keep copies
• If there are discrepancies, lodge a written objection and note deadlines

What to do in case of dispute or claim?

First check the receipts and compare your documented meter readings with the bill. File a written objection within the deadline stated on the bill. If the landlord does not respond or the difference cannot be plausibly explained, the local court can be called upon; civil procedure rules of the Code of Civil Procedure apply ^[3].

FAQ

Who pays for the interim meter reading?

Usually, the party who arranges the reading bears the cost; this is often the landlord. Specific rules may be in the rental agreement.

What deadlines apply for objections?

You should object immediately after receiving the bill; a common deadline for utility bills is 12 months, check your bill.

Do I need a form for the interim meter reading?

There is no nationwide mandatory form for interim meter readings. Use a reading protocol and keep copies for billing.

How-To

1. Arrange an appointment with landlord and local supplier
2. Photograph meter readings and note meter numbers and date
3. Complete a reading protocol, have it signed and make copies
4. Check the bill and file an objection within the deadline
5. If necessary submit documents to the local court or seek legal advice

Help and Support / Resources

• BGB — German Civil Code (gesetze-im-internet.de)
• Heating Costs Ordinance (gesetze-im-internet.de)
• Code of Civil Procedure — ZPO (gesetze-im-internet.de)

1. [1] BGB — Bürgerliches Gesetzbuch
2. [2] Heizkostenverordnung — HeizkostenV
3. [3] Zivilprozessordnung — ZPO