Inventory List for Tenants in Germany 2025
An accurate inventory list protects tenants in Germany during move-in and move-out: it records furniture, meter readings and existing damage, reduces disputes over the deposit and provides legal certainty. As a tenant, you should proceed systematically, take photos and reconcile each item with the landlord. This practical guide explains step by step which details belong in an inventory list, how to work with forms and evidence, and which deadlines to observe. You will also find notes on official legal bases and concrete templates so you can document handovers properly and present evidence if a dispute arises.
Why an inventory list matters
An inventory list documents the condition of the apartment and furnished items. It is not a substitute for the rental agreement, but it is an important piece of evidence in disputes about damage or missing returns. Rights and duties of tenants and landlords arise from the tenancy provisions in the BGB [1].
What belongs in the inventory list
- At move-in (move-in): complete listing of furniture, appliances and meter readings.
- At move-out (move-out): compare condition, note wear and missing items.
- Photos and documents (document): clear images, invoices and repair receipts attached.
Record date, time and involved persons. Have both parties sign and keep a copy.
How tenants and landlords agree on the list
Arrange a handover appointment and go through the list item by item. If the landlord proposes changes, document them in writing. Use clear descriptions rather than vague phrases.
- Formal reconciliation points (form): signatures, date and exact positions of items.
- Collect evidence (document): photos with timestamps, serial numbers and witness details.
- Observe deadlines (days): raise objections in writing within a few days after handover.
Handover and legal notes
The handover protocol is not a legally required form, but it has high practical relevance in court. Rights and obligations of tenants and landlords flow from §§ 535–580a BGB [1] and procedural rules of the ZPO in disputes [2].
Important forms and templates
There is no nationwide mandatory form for inventory lists, but helpful templates and legal guidance are available from official sources. Useful forms and templates:
- Termination letter (template) from the Federal Ministry of Justice: when inventory list findings lead to follow-up measures such as termination; example: written termination due to unresolved handover issues.
- Complaint / eviction form for the local court: if an eviction claim becomes necessary, courts follow standards under the ZPO [2].
Frequently Asked Questions
- Can the landlord change an inventory list unilaterally?
- No. Changes should always be agreed and signed by both parties. If there is disagreement, document your objections in writing.
- Do I have to pay for normal wear and tear as a tenant?
- Normal wear and tear from contractual use generally does not have to be paid by the tenant; for severe deterioration the landlord may claim damages [1].
- How long should I keep records?
- Keep the inventory list and receipts at least until the final deposit accounting and, in case of dispute, until court matters are concluded.
How-To
- Step 1 (move-in): Create the list at move-in and note meter readings and defects.
- Step 2 (document): Photograph all defects and save images with dates.
- Step 3 (form): Reconcile the list at the handover appointment and have it signed.
- Step 4 (court): In disputes, present the list as evidence at the local court [2].
Key Takeaways
- A detailed inventory list effectively reduces deposit disputes.
- Document move-in and move-out carefully with dates and signatures.
Help and Support
- [1] Gesetze im Internet – Bürgerliches Gesetzbuch (BGB)
- [2] Gesetze im Internet – Zivilprozessordnung (ZPO)
- [3] Bundesgerichtshof (BGH) – Case law
- [4] Federal Ministry of Justice and Consumer Protection (BMJ)
