Inventory Checklist Disputes: Tenants in Germany

For a long-distance move, the inventory checklist is often the most important proof for tenants: it documents the condition and handover of furniture, appliances and rooms. Many tenants in Germany wonder how to correct missing or differing entries and which deadlines apply. This article explains step by step how to review the handover protocol, collect evidence and assert claims against the landlord. I outline which official forms and templates are useful, when to consider notifying the local court and how the relevant BGB rules apply. The aim is to give you clear options so you are prepared if you need to reclaim a deposit or pursue damage claims. Read on.

What tenants should check in the inventory checklist

Check the handover protocol immediately for completeness and note any deviations. Pay special attention to meter readings, visible damage and missing items. Relevant duties and rights derive from tenancy law ^[1].

• Record inventory and condition precisely, including scratches, stains and meter readings.
• Take photos and videos with date stamps as evidence.
• Observe deadlines: respond in writing within the stated timeframes.
• Include signatures and full names of all present parties in the protocol.
• Document key handover: note date, time and names.

Forms, templates and practical examples

There is no single nationwide "official handover protocol" form, but certain templates are commonly used. For terminations or formal letters, many tenants use verified templates, for example the termination letter template from the Federal Ministry of Justice. An example: after a long-distance move you find missing furniture and want to contest deductions from the deposit. You create a protocol with photos, formally request correction or compensation from the landlord and set a reasonable deadline.

If the landlord does not respond, you can consider further steps up to filing a claim at the local court; procedural rules are in the Code of Civil Procedure ^[2].

If the landlord does not cooperate

Gather clear documentation: copies of protocols, photos, witness statements and correspondence. Send a final demand by registered mail with return receipt or by fax with a transmission report if available. If no agreement is reached, the local court is the competent authority; higher courts such as the district court or the Federal Court of Justice decide legal questions and precedents ^[3].

FAQ

How long do I have to report defects in the inventory checklist?

You should document defects immediately at handover and make a written claim. Specific deadlines depend on the case; general tenancy duties are governed by the BGB.

Can the landlord change entries unilaterally?

No. Changes should be recorded jointly. Unilateral changes without consent can be challenged, especially if you can provide counter-evidence like photos.

When should I involve the local court?

If justified claims remain unfulfilled despite setting a deadline, filing a simple claim at the competent local court may be appropriate. The procedure follows the Code of Civil Procedure.

How-To

1. Create protocol and photos immediately and keep copies.
2. Send a written demand to the landlord and set a clear deadline.
3. Document deadlines: keep dates of sending and proof of receipt.
4. Name witnesses and record their statements in writing if needed.
5. If no agreement: consider whether to file a claim at the local court and prepare the necessary documents.
6. At court: arrange evidence chronologically and prepare a concise statement of facts.

Help and Support / Resources

• [1] BGB §§ 535–580a – gesetze-im-internet.de
• [2] Code of Civil Procedure (ZPO) – gesetze-im-internet.de
• [3] Federal Court of Justice (BGH) – bundesgerichtshof.de

1. [1] BGB §§ 535–580a – gesetze-im-internet.de
2. [2] ZPO – gesetze-im-internet.de
3. [3] Bundesgerichtshof (BGH) – bundesgerichtshof.de