Inventory Checklist for Tenants in Germany 2025

As a tenant in Germany, a careful inventory checklist helps avoid disputes and protect your rights during move-in and later move-out. This guide explains in plain language which details belong in an inventory list, how to document photos and documents sensibly, and which deadlines to observe in the handover protocol. You will also learn which official forms and courts are relevant in case of problems, such as the local court (Amtsgericht)^[2] for rental disputes and the relevant BGB sections^[1]. The tips are aimed at tenants without legal background and include practical step-by-step instructions, sample wording and notes on deposit, additional costs and repair reports^[3].

What belongs in an inventory checklist?

An inventory checklist documents the condition and extent of furnishings at move-in. The more complete and clear, the better for later move-out.

• Describe the condition of all furniture and fixtures.
• Attach photos with date and timestamp as evidence.
• Record meter readings (electricity, gas, water) for each area.
• Note defects and repair needs in writing.
• Document deposit amount and utility cost breakdown.
• Record deadlines for repairs and the handover appointment.

How to use the list at move-in and move-out?

At move-in, review the list together with the landlord or property manager and complete any missing items. Preferably keep the handover protocol in two copies, have both parties sign and retain one copy. At move-out, compare against the list: if damages differ from normal wear, request repairs and document everything again.

FAQ

Do I need an inventory checklist when moving in?

Yes. An inventory checklist helps provide evidence of the original condition in later disputes and prevents misunderstandings.

What deadlines apply for reporting defects?

You should report defects in writing immediately and set a reasonable deadline for correction; exact deadlines may vary by case.

Where can I go if the landlord does not respond?

For escalating problems the local court (Amtsgericht) is competent; prepare photos, protocols and written communication as evidence.

How-To

1. Create the inventory list before move-in and systematically record each room.
2. Take photos of all relevant spots with dates and back up the files.
3. Report visible defects in writing to the landlord and set a concrete deadline for remedy.
4. Carry out a joint handover protocol at move-out, have it signed and keep copies.
5. If necessary, submit evidence to the competent local court and consider legal advice.

Help and Support / Resources

• Gesetze im Internet: BGB §§ 535–580a
• Federal Ministry of Justice and Consumer Protection (BMJ)
• Federal Court of Justice (BGH) – Decisions

1. [1] Gesetze im Internet: BGB §§ 535–580a
2. [2] Bundesministerium der Justiz und für Verbraucherschutz
3. [3] BMJ: Sample forms and guidance