Tenant Notice Evidence in Germany

As a tenant in Germany, it may become necessary to prove an ordinary notice in writing — for example, in misunderstandings with the landlord or in court. This guide explains in plain language which pieces of evidence actually help, how to draft termination letters correctly, which deadlines apply and which official authorities are responsible. You will receive practical checklists for documents, tips on safely storing photos and messages, and guidance on procedures and possible court steps. At the end you will find a short how-to for collecting evidence and links to official law and court information so you can represent your rights as a tenant in Germany properly and securely.

What counts as evidence?

For an ordinary termination by the tenant, concrete and verifiable documents are crucial. Collect everything that proves date, content and delivery.

• Documents: the signed termination letter, rental agreement, handover records.
• Photos and videos: condition of the apartment, damages or meter readings.
• Communication: emails, SMS, chats, delivery confirmations.
• Receipts and payment records: rent payments, deposit accounting, repair costs.
• Witnesses: neighbors or tradespeople who can confirm appointments or conditions.

How do I write a termination letter?

A termination letter should be clear, dated and signed. State sender, recipient, rental property, termination date and the desired end date. A template helps avoid formal mistakes; observe the statutory provisions from the BGB for tenancy agreements.^[1]

Deadlines and dates

Observe contractual and statutory deadlines to ensure your termination is effective.

• Observe the notice period: check your contract and the statutory rules.
• Document delivery: the date of receipt is decisive.
• Plan key return and apartment handover on time.

Court proceedings: Local court and higher instances

If disputes cannot be resolved amicably, tenancy disputes are usually decided in first instance by the local court (Amtsgericht). Eviction cases are governed by civil procedure rules; appeals are handled by regional courts and, if applicable, the Federal Court of Justice.^[2][3]

FAQ

How can I as a tenant prove an ordinary termination?

Show the signed termination letter, delivery receipts, communication logs and, if applicable, witness statements. It is important to provide an unbroken record of date and receipt.

Is there an official termination form for tenants?

There is no nationwide mandatory form for ordinary termination; the form requirements (written, signed) follow from the BGB.^[1]

When does an eviction lawsuit threaten?

If the landlord refuses continued use of the rental space and no agreement is possible, he can file an eviction lawsuit at the local court; inform yourself early about deadlines and defense options.

How-To

1. Step 1: Create and sign the termination letter, clearly state the date.
2. Step 2: Prove delivery (registered mail, handover record or delivery confirmation).
3. Step 3: Organize evidence: documents, photos, payment records and communication logs chronologically.
4. Step 4: Seek legal advice if in doubt and, if necessary, consult the competent local court.

Key takeaways

• Document termination and delivery without gaps.
• Observe contractual and statutory deadlines.
• Seek help early when unsure about legal steps.

Help and Support

• Bürgerliches Gesetzbuch (BGB) §§ 535–580a
• Bundesgerichtshof (BGH) - court information
• Federal Ministry of Justice (BMJ)

1. [1] Gesetze im Internet: BGB §§ 535–580a
2. [2] Justice information on courts (local courts) — justiz.de
3. [3] Federal Court of Justice — bundesgerichtshof.de