Meter reading for long-distance moves - Tenants in Germany
When moving long-distance, an interim meter reading of electricity, water and heating meters is a central step for tenants in Germany. It prevents later billing disputes and shows which consumption belongs to the previous or the next tenant. In this text I explain step by step when you should record meter readings, how to create handover protocols with photos and which official proofs can be recognized in court. You will also find practical advice on communicating with the landlord, keeping deadlines and typical mistakes tenants should avoid. The aim is that you are prepared, know your rights and know which authorities or courts are responsible in case of a dispute.
What is an interim meter reading?
The interim meter reading documents the current status of electricity, water or heating cost allocators when moving out or in, so that consumption and costs can be clearly attributed. For tenants it is important to avoid incorrect subsequent charges. Legal claims often rely on the provisions of the BGB on tenancy agreements [1].
Practical steps before the move
Before the move, you should proceed systematically: record meter readings, create dated photos, prepare a handover protocol and send copies to landlord and supplier. Keep all receipts and correspondence.
- Document meter readings (document) and photograph (photo) them on the day of handover.
- Fill out a handover protocol and have the landlord sign it (form).
- Safely store confirmations for move-in and move-out (move-out).
- Observe deadlines: perform the meter reading on the day of the handover appointment (deadline).
What belongs in the handover protocol
Note meter numbers, actual readings, date and time as well as the names of the persons present. Photos with timestamps are additionally helpful. If the landlord refuses to sign, send the protocol by registered mail or otherwise document delivery.
If the landlord does not cooperate
If no cooperation is forthcoming, document the refusal in writing and, if necessary, inform your energy supplier of the reading time. Persistent problems may lead to legal action; the procedural rules are contained in the Code of Civil Procedure (ZPO) [2].
Forms and official proofs
Important proofs for tenants when moving include the landlord's confirmation of residence (Wohnungsgeberbestätigung, under the registration law), a signed handover protocol and meter photos. The landlord's confirmation of residence is a statutory duty of the housing provider.[3] In case of dispute, it is often decisive that forms contain date and signature.
FAQ
- Who pays the consumption costs until the interim meter reading?
- As a rule, the person who was the tenant during the respective billing period bears the costs; record meter readings precisely and clarify the period with the landlord.
- What counts as official proof of a reading?
- A signed handover protocol with date and meter photos is a strong proof; digital timestamps help additionally.
- To which court can I turn in case of a dispute?
- Tenancy disputes are first heard at the local court (Amtsgericht); higher instances are the regional court (Landgericht) and the Federal Court of Justice (BGH).
How-To
- Read all relevant meter readings and note date and time.
- Prepare a handover protocol and have it signed.
- Take photos of the meters with date display and secure the image files.
- Send copies to landlord and, if applicable, supplier and keep proof of receipt.
- If disagreement persists, consider legal enforcement options at the local court.
Key takeaways
- Documentation with date and signature is crucial for later claims.
- Keep communication in writing and obtain proof of receipt.
Help and Support / Resources
- Bürgerliches Gesetzbuch (BGB) - Tenancy law
- Code of Civil Procedure (ZPO)
- Federal Court of Justice (BGH)
