Meter Readings for Tenants in Germany: Avoid Errors

Many tenants in Germany face interim readings of gas, water or electricity meters and make mistakes that can lead to additional charges or disputes. This guide explains in plain language which typical mistakes occur — such as missing photos, unclear date entries or incomplete handover protocols — and shows practical steps to securely document meter readings, meet deadlines and submit required forms correctly. The tips are tenant-friendly, avoid legal jargon and give concrete examples on how to collect evidence, notify the landlord and name the competent local court in case of a dispute. This protects your rights efficiently and reduces the risk of additional charges or unclear statements. Read on for checklists and sample templates.

Common Errors in Interim Meter Readings

Many mistakes concern formal documentation and the legal basis under the Civil Code (BGB).^[1] Without clear records, questions arise during service charge accounting or in case of termination.

• Photos are missing or blurred, resulting in lack of evidence.
• Date and time are missing or not clearly documented.
• Handover protocols are incomplete or not signed.
• Meter readings were taken incorrectly due to poor lighting or user error.

Important Forms and Templates

Relevant documents tenants should know:

• Termination letter (template) – when tenancy is ended; a clear date and signature are essential; example: termination at the end of the month with date and your signature.
• Handover/meter-reading protocol – documents meter readings at handover or interim reading; note meter number, reading, date and take photos.
• Reminder and court forms at the local court – if landlord invoices need to be challenged; inform the competent local court about deadlines and procedures.^[2]

How-To

1. Read the meter: note the meter number and the exact reading.
2. Take photos: photograph the meter with the date, preferably two shots from different angles.
3. Fill in the reading protocol: enter the reading, date, meter number and your signature.
4. Notify the landlord: send the documentation by e-mail and additionally by registered mail if deadlines are important.
5. Keep evidence: retain photos, protocols and proof of dispatch for at least two years.

FAQ

What may the landlord require during an interim reading?

The landlord may require readings insofar as they are necessary for the service charge accounting; exact legal bases can be found in the BGB.^[1]

What deadlines apply for objections to service charge statements?

Objections should be made promptly; for legal action the local court is competent and procedural rules are set out in the ZPO.^[2]

How does the Heating Costs Ordinance affect billing?

The Heating Costs Ordinance regulates consumption-based billing and obligations for readings; check the rules that apply to your bill.^[3]

Help and Support / Resources

• BGB §535ff. – Duties and rights in tenancy agreements
• Civil Procedure Code (ZPO) – Proceedings before the local court
• Heating Costs Ordinance (HeizKV) – Billing rules

1. [1] Civil Code (BGB) §§535–580a
2. [2] Civil Procedure Code (ZPO)
3. [3] Heating Costs Ordinance (HeizKV)
4. [4] Courts: information on local courts
5. [5] Federal Court of Justice (BGH) – decisions and key rulings