Meter Readings Photo Check: Tenants in Germany
When moving in or for utility billing it is important to document meter readings reliably. Many tenants in Germany take photos of electricity, gas, and water meters to avoid later disputes. A clear image with the date, a legible meter reading and an accompanying note protects both tenants and landlords. In this guide we explain how to correctly record meter readings photographically, which technical and formal steps for archiving are sensible and how to use the photos as evidence in a billing or legal dispute. We also list deadlines, official forms and the competent courts so that you can assert your rights as a tenant in Germany securely.
What should be in the photo?
A good photo documents the meter reading unambiguously and minimizes queries. Pay attention to the following elements:
- Clear, complete meter reading with all digits visible.
- Meter serial number or nameplate, if present.
- Date and time of capture, visible in the photo or noted in the filename.
- Context photo showing the meter in its room (for identification).
Take a close-up photo so that all digits are easily readable.
How to document and archive?
Clean documentation makes billing easier and helps in court. Use clear filenames, secure storage locations and supplementary notes.
- Date and time in the filename: "2025-08-01_electric_meter.jpg".
- Note the measurement situation: e.g. "meter reading at handover" in an accompanying file.
- Keep original unaltered photos; store a copy for sharing.
- Keep backups in two locations (local and cloud) and log changes.
A clear file and folder structure makes finding evidence easier.
Forms & legal basis
The provisions of tenancy law in the BGB apply to the legal classification; the relevant framework includes duties for billing and maintenance. For questions on heating cost allocation the Heating Costs Ordinance applies.[1][2] Rental disputes are usually heard at the competent local court (Amtsgericht); procedures follow the Civil Procedure Code (ZPO).[3][4]
Important notes on forms and procedures:
- Termination: A termination must be in writing (§ 568 BGB). If in doubt, document handover and date with photos and witnesses.
- Eviction claim: The lawsuit is filed at the local court of residence; have evidence (photos, reading records) ready.
- Utility billing: Provide the landlord with your photos and a short explanation, preferably as a dated PDF.
Respond promptly to requests and deadlines, otherwise claims may be lost.
FAQ
- Do photos suffice as evidence for utility billing?
- Yes, well-documented photos can serve as evidence, especially when the date, meter number and reading are clearly visible.
- How long should I keep meter photos?
- Keep the images at least until the limitation period for relevant claims ends; in practice three years is a reasonable guideline.
- What if the landlord reports different values?
- Request a written explanation and present your photos; in case of dispute a copy of the reading records and possibly proceedings at the local court can help.
How-To
- Prepare: Bring a flashlight, identify the meter number and note the time.
- Take photo: Close-up of the meter dial/display, then a context photo of the meter cabinet.
- Secure date: Record date/time in the filename and note.
- Document: Compile a PDF copy with a short description of the situation.
- Share: If necessary, send the PDF to the landlord or property manager and document receipt.
- Archive: Keep original photos unchanged and create backups.
Key takeaways
- Clear photos with date and meter number are practical evidence.
- Observe deadlines and respond promptly to requests.
- Keep originals and backups to avoid allegations of tampering.
Help and Support
- [1] Bürgerliches Gesetzbuch (BGB) – Gesetze im Internet
- [2] Heating Costs Ordinance (HeizKV) – Gesetze im Internet
- [3] Federal Court of Justice (BGH) – Official website
