Meter Readings on Weekends: Tenant Guide Germany

As a tenant in Germany, reading meter readings on weekends can be necessary, for example when moving in, moving out or for the heating cost statement. This practical guide explains how to record meter readings safely and in compliance with the law, document them promptly and report them to the landlord or supplier. I explain which photos and notes are helpful, which deadlines you should observe and which legal basics apply. You will also find templates for communication and notes on when a local court may be responsible. The language remains simple, with concrete steps so that you as a tenant can protect your rights and avoid later disputes. At the end you will find an FAQ, a how-to step guide and links to official laws and forms.

Why meter readings matter

Meter readings form the basis for the operating cost statement and affect your heating and consumption costs; landlords are obliged to bill operating costs correctly.^[1]

Preparation

• Check the meter number and unit of consumption.
• Take photos of the meter (with date).
• Coordinate an access appointment with the landlord or supplier.
• Have notes, email address and phone number ready.

Step-by-step: recording a meter reading

1. Compare the meter number and read the meter value.
2. Take a photo of the meter showing the date and save it.
3. Write down the date and time and add it to the photo file.
4. Send the reading record to the landlord or supplier by email or post.
5. In case of dispute: collect documents and consider legal action.

Forms and deadlines

There is no nationwide standard form solely for meter readings; landlords or suppliers often use their own reading records. The heating cost regulation applies to heating cost statements and allocation obligations^[2]. In case of dispute, the Code of Civil Procedure regulates court procedures^[3]. Example: when moving out, you can include the final reading with your move-out documents (e.g., termination, handover protocol or final reading receipt); a termination letter template from the Federal Ministry of Justice can be used as an addition.

FAQ

Who must read the meter?

Generally, the landlord or the supplier performs the reading or asks the tenant to report the meter reading; as a tenant you are obliged to provide correct information or enable access.

What helps in disputes about bills?

Collect photos, reading records, emails and receipts; this documentation is often decisive in a review by the local court or in proceedings.

Which deadlines apply?

Deadlines for billing are governed by the heating cost regulation and the terms of the rental agreement; respond promptly to requests to protect your rights.

How-To

1. Note the meter number and current reading.
2. Photograph the reading clearly with the date.
3. Write down date and time and save the file securely.
4. Send the reading record to the landlord or supplier by email or post.
5. In case of doubt, present all documents together.

Key takeaways

• Receipts and photos are your best protection in billing questions.
• Observe deadlines from contract and regulation to avoid disadvantages.
• Good documentation increases the chance of a quick resolution.

Help and Support

• [1] German Civil Code (BGB) – Gesetze im Internet
• [2] Heating Cost Ordinance (HeizKV) – Gesetze im Internet
• [3] Federal Ministry of Justice (BMJ)

1. [1] Bürgerliches Gesetzbuch (BGB) §§ 535–580a
2. [2] Heizkostenverordnung (HeizKV)
3. [3] Code of Civil Procedure (ZPO)